How the funds can be used or are typically used:
Funding is available for events and projects that have a primary home in the Williams College community, whether in the work of a registered student organization in good standing, of an ad hoc student group or project, or of another college office or department. Criteria for eligibility include:
- The project or event is open to the entire College community – or intended for a particular segment of the community in a way that is inclusive
- The project or event is designed or intended to further the values of healthy spiritual, religious or ethical life; to increase awareness of particular ethical or social concerns; to celebrate the gifts of a particular community to the wider community or society; to speak to a need that has not been addressed adequately elsewhere in college programming; to speak or enact a prophetic word about injustice, oppression or intolerance.
- The project or event is thoughtfully planned with appropriate attention to such matters as leadership, advertising, follow-up, and responsible use of and accountability for resources.
- The project or event is intended to build up the community.
Who can apply for funding:
Student organizations do not need to be officially recognized in order to request funding; from time to time Chaplains’ Office funding has been helpful in launching a program that eventually becomes a continuing student organization. If the requesting group is not an official student organization, though, funding can only be received as reimbursement (with receipts) for expenses, or in the payment of invoices.
In rare cases the Chaplains’ Office makes very modest grants to appropriate projects proposed by individual students. However, funding is never available directly to the individual in the form of cash in advance.
Procedure for applying for funding:
Submit the Supplemental Funding Form. Favorable action on requests received less than a week before a proposed event cannot be guaranteed.
If a student group has a College Council account, funding will normally be transferred from the Chaplains’ Office to that account. Note that it may take several days for the Controller’s Office to process the transfer before the funds appear in the student organization account.
If funding is granted to an ad hoc group that does not have a student activities account – or, in rarer cases, to an individual – note that funding is only available as after-the-fact reimbursement for paper receipts or payment of official invoices. The Chaplains’ Office cannot offer funding in advance in the form of a check or cash directly to a student.
Typical allocation magnitude:
Most grants from the Chaplains’ Office are in the range of $100-$250, except for events of an explicitly religious/spiritual nature, in which case more funding may be available from additional sources within our budget. Grants are made on a one-time basis; application for annual events must be made each year. Funding is not given retroactively. Priority will ordinarily be given to events and projects that have not previously received Chaplains’ Office funding.
Funding for Winter Study Projects of individual students: Because of the number of requests and the high costs of travel, the Chaplains’ Office is not able to offer funding for WSP 99’s, regardless of the topic.
The Chaplains’ Office must be listed as a co-sponsor of any event for which funding is granted.
Though generally the Chaplains’ Office does not offer funding for the purpose of enabling individual students to attend conferences or other off-campus events or programs, sometimes specific funds are available to enable particular kinds of educational or spiritual experiences; in-person inquiries are welcome. The Chaplains’ Office is not able to offer funding for WSP 99’s, however, regardless of the topic, because of the number of requests and the high costs of travel. For projects involving local community service, some expenses for materials, programs, or transportation may be eligible for funding from the Center for Community Engagement.
Inquiries about programs or events that pertain specifically to Jewish, Roman Catholic or Muslim life are encouraged; students should make direct contact with the Chaplains who work with those communities: Cantor Robert Scherr (Robert.Scherr@williams.edu), Fr. Gary Caster (Gary.Caster@williams.edu), Chaplain Bilal Ansari (Bilal.Ansari@williams.edu).
Funding for projects involving local community service or activism around particular issues may be available from the Center for Learning in Action (materials, programs, transportation).