Services

The following services are provided in OSL-managed venues (Paresky, Goodrich, Greylock, the Log, & Dodd Commons) as noted.

Audio/Visual Support

If you anticipate that your event will require any level of technical assistance, contact the Operations Coordinator at least 5 business days in advance of your event to discuss your audio/visual needs. The Operations Coordinator will determine whether to utilize a student A/V tech or an outside A/V tech expert, depending upon the program and staff availability. Costs associated with a student A/V tech or an outside A/V tech expert are the responsibility of the person/organization/office organizing the event.

Please note – OIT provides support for the five classrooms/meeting rooms in Paresky, so if you have difficulties with the equipment in those rooms, follow the instructions located near the equipment for assistance.

Lighting

If your event or program requires adjustment to the normal lighting, please contact the Operations Coordinator at least 5 business days in advance of your event to discuss your lighting needs. The Operations Coordinator will determine whether to utilize a student A/V tech or an outside A/V tech expert, depending upon the program and staff availability. Costs associated with a student A/V tech or an outside A/V tech expert are the responsibility of the person/organization/office organizing the event.

Furniture & Special Set-ups

The furniture provided in Paresky and in Goodrich is there to be utilized by the campus community on a regular, day-to-day basis, and is to stay in its designated areas. In the other four venues, the furniture has a standard arrangement.

Some spaces may have furniture moved or removed for special events. In some cases and with advance permission from the Operations Coordinator, campus organizers may move the furniture themselves. Or the furniture may be moved or removed at a cost. Furniture must always be reset to its regular position after an event has taken place.

Facilities requires a minimum 5-day advance notice for special set-up requests (10-day notice from May 1 – June 15, and from mid-August through mid-September). Special set-ups include services offered by Facilities or outside vendors. There are costs involved with special set-ups, which are the responsibility of the person/organization/office organizing the event.

Contact the Operations Coordinator to request permission to move the furniture for an event, or to inquire about costs for furniture moving and special set-ups.

Stages

Both Paresky and Greylock have two portable stages that are available for usage within the buildings, and are relatively easy for event coordinators to set up and tear down. They measure 6’ x 8’ each. Contact the Operations Coordinator at least 5 business days in advance of your program if you’d like to utilize the stages.

Goodrich has a fixed stage which is available for usage for performances, concerts, etc.  For more information about these stages, contact the Operations Coordinator.

Custodial Support

Paresky & Goodrich have custodial support that covers day-to-day building usage.  Special events, as well as events at Greylock or Dodd Commons, typically require additional custodial support at a cost to the person/organization/office organizing the event. Contact the Operations Coordinator for more information.

Tables/Tabling by Students, Faculty, Staff

Campus community members (students, faculty, and staff) may request to use a table in the Paresky tabling area for advertising events, offering sign-ups, or conducting fundraising activities to benefit a student organization. Tables will only be set up for those organizations that have requested space and have been approved via the online room scheduler (EMS) .

Requests to sell goods or services outside of the parameters listed in the previous paragraph must adhere to the policy entitled “Outside Vendors.”

Tabling is only allowed in Paresky.

Computers & Printing

Paresky:  Email stations are located near the Jessica Park Mailroom on the first floor, and a few computers are available in the Student Activities Resource Center on the second floor. A networked black-and-white printer is available for students in the Office of Student Life (Paresky 219). The computers and printer require a Williams user id and password.

Goodrich:  Email stations are located near the Goodrich Coffee Bar on the first floor.

Fax/Copy Machine

A small fax/copier machine is available in the Office of Student Life (Paresky 219) during the office’s open hours. The machine is for basic use – a quick copy of one or two pages, or a quick fax. This machine is not for larger copy jobs. Visit the Administrative Assistant or the Student Assistant at the front desk to use the fax machine.

ATM Machine

An ATM machine is located on the first floor of Paresky, near the west entrance off of Park Street.

Board Games, Cards, and Supplies for Luetkemeyer Lounge Table Games

These items are available for check-out at the Jessica Park Mailroom window during the Mailroom’s open hours. They are to be returned after use, and are not to leave Paresky.

Lost & Found

Items that are deemed “lost & found” will be brought to the Operations Coordinator in Paresky. The Operations Coordinator will bring any remaining items to Campus Safety in Hopkins Hall each Friday. High-value items are typically brought directly to Campus Safety.

Art Installments

In Paresky, there are several areas that can accommodate certain types of rotating art installments. Art installments have also been on display in Goodrich. To inquire, contact the Operations Coordinator.

Fireplaces

The fireplaces in Baxter Hall and in the Henze Lounge are maintained by the Operations Coordinator. Fires will be lit occasionally during the winter months at the convenience of the Operations Coordinator and when the fireplaces are deemed fit to use by the Manager of Safety and Environmental Compliance.

Goodrich Coffee Bar

The Goodrich Coffee Bar is a student-managed and student-operated business operated out of Payne Hall. The Coffee Bar offers coffee drinks and other snacks for patrons’ enjoyment. The Operations Coordinator acts as supervisor & advisor for the program.

The Class of 1998 Bell in Goodrich Hall

The captains of Williams College sports teams will have access to ring the Class of 1998 Bell. Abuse of this privilege will be grounds for its revocation. Contact the Operations Coordinator for more information.