Office of Campus Life (OCL)

Important Upcoming Housing Dates

Sunday, November 22 – residence halls close for winter at the end of the day (except for those pre-approved to stay)

Early/Mid December – Room Share Process for returning upperclass students to match with existing pods that have open rooms

Early/Mid January 2021 – Spring Housing Lottery for returning upperclass students who did not set up a Room Share

Wednesday, February 10 through Sunday, February 14 – Check-In for all spring semester on-campus students, 12noon-8pm ET Daily (sign-ups will be available in mid-January).

    1. You are expected to keep the same housing assignment from the fall, for the spring.
    2. Student-on-campus numbers may require the college to use double rooms and flex rooms as doubles for the spring – we’ll know more after December 1.
    3. You can leave personal belongings in your room during the winter (though we encourage you to take high-value items with you).
    4. Any personal belongings that you do leave in your room must be packed and labeled before you leave for the winter. This is in preparation for possible storage or shipping should the pandemic’s course change the college’s plans for the spring. Boxes & tape will be provided, as will a printable label template and packing instructions. More details about this will be sent to you early next week.
    5. Remove all items from your MicroFridge, clean & dry the inside of the compartments, prop the fridge & freezer compartments open, and unplug the unit before you leave. If the freezer has frost build-up, be sure to defrost it and dry it.
    6. If you still have college-provided linens (sheets, towels, blankets, pillow, etc.) – leave them in a pile on top of your bed. Custodial will collect them during the break to return to the linen rental company.
    7. Students with Room KEYSyou must return your key to the Key Drop Slot at the Office of Campus Life (Paresky 219) before you leave for the winter. Keys not returned will incur a $100 fine. You will be re-issued a room key when you return for the spring.
    8. Students with Room CODES – you will be issued a new room code when you return for the spring.
    9. If you are being picked up on campus for your departure – your ride can park close to your building, but they must remain inside of the vehicle while you load-out any items you are taking with you. Please expedite your load-out, and upon completion and returning your room key, you must immediately depart campus.

    1. Remove all items from your MicroFridge, clean & dry the inside of the compartments, prop the fridge & freezer compartments open, and unplug the unit before you leave. If the freezer has frost build-up, be sure to defrost it and dry it.
    2. If you still have college-provided linens (sheets, towels, blankets, pillow, etc.) – leave them in a pile on top of your bed. Custodial will collect them during the break to return to the linen rental company.
    3. Students with Room KEYSyou must return your key to the Key Drop Slot at the Office of Campus Life (Paresky 219) before you leave for the winter. Keys not returned will incur a $100 fine.
    4. Be sure to take all of your personal belongings with you, and leave your room in broom-swept condition.
    5. Students who receive financial aid and/or whose home address is outside the US, and are not graduating this year, are eligible to utilize the Free Student Storage Program for up to four college-provided boxes. Boxes & tape will be provided, as will a printable label template and packing instructions. More details about this will be sent to you early next week.
    6. If you are being picked up on campus for your departure – your ride can park close to your building, but they must remain inside of the vehicle while you load-out any items you are taking with you. Please expedite your load-out, and upon completion and returning your room key, you must immediately depart campus.

    1. After the December 1 intent-to-enroll deadline has passed, we will be working on housing assignments for you. Please be patient, and this may take several weeks to complete.
    2. Student-on-campus numbers may require the college to use double rooms and flex rooms as doubles for the spring – we’ll know more after December 1.

    1. After the December 1 intent-to-enroll deadline has passed, we will work with you to coordinate your own housing assignments in collaboration with existing pods that have open spaces (via the Room Share process).
    2. For any students who do not make their own assignments as noted above, a seniority-based lottery will take place to select from remaining rooms in January.
    3. Student-on-campus numbers may require the college to use double rooms and flex rooms as doubles for the spring – we’ll know more after December 1.

Follow these links to check out the Fall 2020…

Purple Key Fair and the Jamboree


Below are several OCL-related FAQs for the fall 2020 semester.
  • Q: If I want to change my housing assignment, how do I do so? Will there be housing mini-lotteries this year?

    A: Sadly, there won’t be mini-lotteries this year. However, students may request a housing change through the Housing Appeals (HART) process. The bar for changes will be rather high this year, as housing moves could be complicated due to COVID issues.

    Q: Where can I find more info on Housing Appeals?

    A: Follow this link.

  • Q: What buildings will be used for quarantine & isolation?

    A: For quarantine, we will use Dodd, Hubbell, Parsons, & Sewall. For isolation, we will use Tyler Annex and the CDE residence hall. These buildings will not be available for general housing selection.

  • Q: I’ve heard of this “pod” thing. What is it?

    A: Because of social distancing, face covering, & other COVID-related parameters, we wanted to give on-campus students the ability to have a residential space (a “pod” or “cohort”) where they can be with a small number of other students to provide a flexibility similar to being with members of the same shared household, and within each pod to know that only those students are using a shared designated bathroom.

    Q: What are the pod sizes?

    A: For upperclass students, there are pods for 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, and 12 students. For first-year students, there are pods for 2, 3, 4, 5, 6, and 7 students. It varies due to building architecture & available bathrooms.

    Q: What are the specific pods across campus?

    A: A full listing of the designated upperclass pods can be found at this link. a full listing of the designated first-year pods can be found at this link.

  • Q: If I’m approved to stay on campus, will I be able to stay in my fall semester room?

    A: To reduce on-campus staffing needs for Custodial/Facilities and CSS, to reduce energy usage, and because the four Greylock buildings need to be offline for some work, we have decided to do some consolidation during this period. That said, over half of the approved students will not have to relocate. Details will be shared soon with each student who is approved to be on campus during this timeframe.

    Q: If I’m approved to stay on campus, will meals be available?

    A: Yes, meals will be available from Dining Services during most of the timeframe; on days when Dining Services is not providing meals directly, a plan is being developed to ensure students have access to meals via other avenues.

  • Q: Can my student organization meet in person?

    A: The foundational expectation is that student orgs will meet online, rather than in person. Groups that believe they must meet in person and want to use campus space to do so, will need to request approval to do so in advance through a form on the OCL website; in applying for this, students will need to describe in detail how they will ensure that their in-person meeting will be planned & executed in such ways to stay fully within federal, state, local, and college COVID guidelines.

    Q: Where can I find the guidelines and form for my student organization to meet in person?

    A: The information can be found at the following link https://student-life.williams.edu/events/

    Q: Will student events be allowed to take place in residence halls?

    A: No. Because of state guidelines regarding indoor gathering limitations as well as best practices regarding COVID, student events will not be allowed to take place in residence halls.

    Q: Will Club Sports be able to practice or compete during the fall semester?

    A: We continue to work to develop protocols that will allow students to practice safely. However, Club Sports will not compete or be able to travel off campus to events.