Supplemental Funding

There are sources across campus for supplemental funding for student events & programs across campus. Check out the links for each source’s policies and procedures. Then, submit the form found at the bottom of this page to request funds from those sources.

  • Entertainment Committee (EComm)

    What’s EComm, and how can I request funds?:
    The Entertainment Co-Sponsorship Committee (EComm) is a body of students from across campus with a $25,000 annual budget (jointly funded by College Council and the Office of Student Life) to support parties, concerts, and performances that are open to the whole student body. Plus, EComm members are experts at event planning and can help you out if you have questions about where to get stuff cheap. Funds can pay for food, decorations, and most other event expenses (except for alcohol).
    EComm funds are for student-planned events only. You do not need to be affiliated with a CC-recognized student organization to receive funding – you can just be a group of friends or an individual person!
    Procedure for requesting money:

    Submit the Supplemental Funding Form by the Sunday night prior to the EComm meeting you plan to attend. EComm meets on Monday nights (after evening classes), and the EComm Director will contact you about your time to meet with the committee. You or a member of your organization must attend the meeting to briefly describe your event and present your budget. Come prepared to answer questions about your budget and event, and the EComm director will inform you of your final allocation after the meeting.

    Typical allocation magnitude:

    EComm allocations vary greatly from event to event. In general, you should submit your supplemental funding request at least two weeks prior to your event, and large requests should be made as far in advance as possible.

    Additional information:

    If you use EComm Co-Sponsorship money to help pay for your event, make sure that all of your advertising lists the event as being co-sponsored by College Council. All events receiving funding from EComm must include co-sponsorship information

    College Council and EComm want to subsidize as many campus events as possible. Be ambitious in your planning. CC wants to support as many all campus events as we can.

  • College Council Co-Sponsorship

    How the funds can be used or are typically used:

    Co-sponsorship money can be used for any all campus or class wide event. Possible events including guest speakers, charity events, recreational athletic competitions, & community building activities. Funds can pay for food, decorations, and most other event expenses. However, co-sponsorship money cannot be used for alcohol. Events must be open to the entire campus.

    Requests for all-campus parties, concerts, & performers should go to the Entertainment Co-Sponsorship Committee (EComm).

    Who can request money:

    Only current students or student organizations can request money. Faculty & Staff cannot request Co-Sponsorship from College Council. If you are planning an all-campus entertainment event you should consult ACE or EComm.

    Procedure for requesting money:

    Submit the Supplemental Funding form by the Sunday night prior to the Co-Sponsorship meeting you plan to attend. The Finance Committee meets on Tuesday nights, and the CC Treasurer will contact you about your time to meet with the committee. You or a member of your organization must attend the co-sponsorship meeting to briefly describe your event and present your budget. Email the CC Treasurer with your request for event funding, providing both a description of your event and budget that details each expenditure for the event. Come prepared to answer questions about your budget and event, and the CC Treasurer will inform you of your final allocation after the meeting.

    Typical allocation magnitude:

    CC Co-Sponsorship allocations vary greatly from event to event. In general, you should submit your request to the CC Treasurer at least two weeks prior to your event, and large requests should be made as far in advance as possible.

    Additional information:

    If you use CC Co-Sponsorship money to help pay for your event, make sure that all of your advertising lists the event as being co-sponsored by College Council. All events receiving funding from Co-Sponsorship MUST advertise in both the Daily Messages and the Daily Advisor.

    College Council wants to subsidize as many campus events as possible. Be ambitious in your planning. CC wants to support as many all campus events as we can.

    Contact person: click here for the contact information of the current College Council leadership.

  • Center for Learning in Action (CLiA)

    How the funds can be used or are typically used:
    Limited funding is available for programs & projects that fit with the mission of CLiA, which is to cultivate and sustain experiential learning opportunities, curricular & non-curricular, in the service of the teaching goals of Williams faculty, the civic aspirations of our students and the needs of the wider community
    Funding is available for programs & projects in which students (or, in some cases, other members of the Williams community) are actively engaged with partner organizations or projects in the community beyond the College. Ordinarily, CLiA funding is not available for projects that are contained entirely within or intended exclusively for the College community. Exceptions can be made for relevant special events such as training workshops to prepare students for work in the community.
    Who can request money:
    Funding may be requested by a Registered Student Organization (RSO) in good standing, an ad hoc student group or project, or another College office or department. Inquiries about new ventures in community engagement are welcome; from time to time funding has been helpful in launching a project that eventually becomes a continuing program. If the requesting group is not an RSO, though, funding can only be received as reimbursement (with receipts) for expenses, or in the payment of invoices. In rare cases CLiA will make very modest grants to appropriate projects proposed by individual students. However, funding is never available directly to the individual in the form of cash in advance. CLiA funding cannot be disbursed directly to a community partner agency unless it is for a specific project or event in which current Williams students are actively involved.
    Procedure for requesting money:
    Submit the Supplemental Funding form, and then contact Colin Ovitsky at CLiA (Brooks House G10). Action on a request received less than a month before a proposed activity or event cannot be guaranteed. If an RSO has a College Council account, funding will be transferred from CLiA to that account. Note that it may take several days for the Controller’s Office to process the transfer before the funds appear in the RSO’s College Council account. If funding is granted to an ad hoc group taht does not have a CC account – or, in rarer cases, to an individual – note that funding is only available for payment of official invoices or for after-the-fact reimbursement for paper receipts. CLiA cannot offer funding in advance in the form of a check or cash directly to a student.
    Typical Allocation Magnitude:
    Allocation amounts vary widely, depending on the nature of the program and the need – usually in the range of several hundred dollars. Grants are made on a one-time basis; application for annual events must be made each year. Funding is not given retroactively. Priority will be given to new projects as seed money to enable a project to become a continuing, self-supporting program.
    Additional information:
    The Center for Learning in Action must be listed as a co-sponsor for any event or program for which funding is granted.
    Contact person(s): Paula Consolini

  • Chaplains' Office

    How the funds can be used or are typically used:

    Funding is available for events and projects that have a primary home in the Williams College community, whether in the work of a registered student organization in good standing, of an ad hoc student group or project, or of another college office or department.  Criteria for eligibility include:

    • The project or event is open to the entire College community – or intended for a particular segment of the community in a way that is inclusive
    • The project or event is designed or intended to further the values of healthy spiritual, religious or ethical life; to increase awareness of particular ethical or social concerns; to celebrate the gifts of a particular community to the wider community or society; to speak to a need that has not been addressed adequately elsewhere in college programming; to speak or enact a prophetic word about injustice, oppression or intolerance.
    • The project or event is thoughtfully planned with appropriate attention to such matters as leadership, advertising, follow-up, and responsible use of and accountability for resources.
    • The project or event is intended to build up the community.

    Who can apply for funding:

    Student organizations do not need to be officially recognized in order to request funding; from time to time Chaplains’ Office funding has been helpful in launching a program that eventually becomes a continuing student organization.  If the requesting group is not an official student organization, though, funding can only be received as reimbursement (with receipts) for expenses, or in the payment of invoices.

    In rare cases the Chaplains’ Office makes very modest grants to appropriate projects proposed by individual students.  However, funding is never available directly to the individual in the form of cash in advance.

    Procedure for applying for funding:

    Submit the Supplemental Funding Form.  Favorable action on requests received less than a week before a proposed event cannot be guaranteed.

    If a student group has a College Council account, funding will normally be transferred from the Chaplains’ Office to that account.  Note that it may take several days for the Controller’s Office to process the transfer before the funds appear in the student organization account.

    If funding is granted to an ad hoc group that does not have a student activities account – or, in rarer cases, to an individual – note that funding is only available as after-the-fact reimbursement for paper receipts or payment of official invoices.  The Chaplains’ Office cannot offer funding in advance in the form of a check or cash directly to a student.

    Typical allocation magnitude:

    Most grants from the Chaplains’ Office are in the range of $100-$250, except for events of an explicitly religious/spiritual nature, in which case more funding may be available from additional sources within our budget.  Grants are made on a one-time basis; application for annual events must be made each year.  Funding is not given retroactively.  Priority will ordinarily be given to events and projects that have not previously received Chaplains’ Office funding.

    Additional Information:

    Funding for Winter Study Projects of individual students:  Because of the number of requests and the high costs of travel, the Chaplains’ Office is not able to offer funding for WSP 99’s, regardless of the topic.

    The Chaplains’ Office must be listed as a co-sponsor of any event for which funding is granted.

    Though generally the Chaplains’ Office does not offer funding for the purpose of enabling individual students to attend conferences or other off-campus events or programs, sometimes specific funds are available to enable particular kinds of educational or spiritual experiences; in-person inquiries are welcome.  The Chaplains’ Office is not able to offer funding for WSP 99’s, however, regardless of the topic, because of the number of requests and the high costs of travel.  For projects involving local community service, some expenses for materials, programs, or transportation may be eligible for funding from the Center for Community Engagement.

    Inquiries about programs or events that pertain specifically to Jewish, Roman Catholic or Muslim life are encouraged; students should make direct contact with the Chaplains who work with those communities: Cantor Robert Scherr ([email protected]), Fr. Gary Caster ([email protected]), Chaplain Bilal Ansari ([email protected]).

    Funding for projects involving local community service or activism around particular issues may be available from the Center for Learning in Action (materials, programs, transportation).

    Contact persons: Reverend Rick Spalding, Chaplain to the College; Nancy Luczynski, Assistant to the Chaplains

  • Committee on Undergraduate Life (CUL)

    How the funds can be used or are typically used:

    The Committee on Undergraduate Life (CUL) funds events that bring students and faculty together. The CUL funds events; it does not fund organizations or groups. However, organizations or groups planning an event may request CUL funding for the event.

    Who can request money:

    Any student.

    Procedure for requesting money:

    Submit the Supplemental Funding form, listing the dollar amount requested from CUL funds. Be sure to include how the event will bring faculty and students together in the event description.

    Typical allocation magnitude:

    CUL allocations vary greatly from request to request.

    Additional information:

    There is approximately $3,000 available each year from this fund.

    CUL money cannot be used for the purchase of alcohol.

    Contact person: Professor Steve Nafziger, CUL Chair

  • Davis Center

    How the funds can be used or are typically used:

    In order to receive funding from the Davis Center, your event must be related to the missions and goals of the Davis Center.  Davis Center funds can be used for an event that is open to the public.

    Who can request money:

    Any student organization, academic department, committee or administrative office can request money from the Davis Center.  You do not need to be a MINCO group to request money from the Davis Center.

    Procedure for requesting money:

    To request money from the Davis Center, submit the Supplemental Funding form, and then send an email to Shawna Patterson-Stephens to follow up.

    Typical allocation magnitude:

    The Davis Center typically allocates up to $500.

    Additional information:

    If you are unsure whether or not your event meets the missions and goals of the Davis Center, contact Shawna Patterson-Stephens.

    Contact person: Shawna Patterson-Stephens

  • Dively Committee

    How the funds can be used or are typically used:

    The purpose of the Dively Committee is to develop an understanding of human sexuality and sexual orientation and their impact on culture. The focus of the Committee is on a broad array of programming that explores issues relating to gender difference, sexuality, homosexuality, and feminism, and that encourages a respect for and awareness of human sexuality and diversity. Funds are made available for lectures, workshops, and other events that address these issues, especially those of specific concern to members of the queer community.

    Who can request money:

    Any student or student organization

    Procedure for requesting money:

    Submit the Supplemental Funding form, and then contact the chair.

    Typical allocation magnitude:

    Allocation magnitudes vary from request to request.

    Additional information:

    The Dively Committee begins each year with around $15,000.  However, the committee spends the majority of the Dively budget on events planned by the Dively Committee itself.

    Contact personShawna Patterson-Stephens

  • VP for Campus Life

    How the funds can be used or are typically used:

    Funds provided by the Office of the Vice President for Campus Life can be used for a wide range of on campus and off campus activities. These funds come from a discretionary account. There is no typical example of a manner in which these funds are used. However, in the past, these funds have been used to cover the expenses of everything from special all campus events to travel expenses for club sport teams’ playoff competitions.

    Who can request money:

    Any student or student group can request funding from the Vice President for Campus Life office.

    Procedure for requesting money:

    Submit the Supplemental Funding form. Sue Gaskell will be in touch with you regarding your request.

    Typical allocation magnitude:

    There is no typical allocation for the Vice President for Campus Life office. Allocations vary greatly from request to request.

    Contact person: Sue Gaskell

  • Zilkha Center for Environmental Initiatives

    How the funds can be used or are typically used:

    The Zilkha Center for Environmental Initiatives will consider funding initiatives that support the college’s efforts to educate its community about sustainability and environmental issues or the college’s goals to reduce greenhouse gas emissions and to implement and promote sustainable practices.  The Zilkha Center, founded in 2007,  works with students, faculty, and staff to incorporate principles of sustainability into the fabric of student life — in learning, in our purchasing and operations, in capital projects, and in the daily routines of us all. It leads the development and management of a strategic plan for sustainability that  includes energy management and greenhouse gas emissions reductions, sustainable food, waste management, environment-friendly development and purchasing, and student involvement and education. This work complements the already strong academic programs of our longstanding Center for Environmental Studies.

    Who can request money:

    Any student group or college department can request support from the Zilkha Center for Environmental Initiatives.

    Procedure for requesting money:

    In addition to the Supplemental Funding form, submit a written description of the proposed purpose to [email protected] specifically outlining how the project will help the college attain its sustainability goals or support its mission, other sources of funding for the initiative, how project success will be measured or monitored, and a project budget. A post-implementation report, describing the outcome of the project with measurements, where applicable, is expected.

    Typical allocation magnitude:

    $100 – $2000, depending about the strategic significance of the project.

    Additional Information:

    More information on the Zilkha Center for Environmental Initiatives is available at: http://sustainability.williams.edu

    Contact Person(s):  Amy Johns, Director

  • Other Sources

    There are other sources that are not included in the Supplemental Funding form, which may be able to provide funding depending on the program or event you are planning. Below is a brief listing of those other sources along with contact information – be in touch with the contact person directly with any questions.

    Academic Departments

    Contact: the Department Chair

    Committee on Diversity & Community

    Contact:  Danielle Gonzalez

    Lecture Committee

    Contact: Carrie Greene

    Lehman Council

    Contact:

    Minority Coalition

    ContactShawna Patterson-Stephens

    Office of Career Counseling

    Contact: Don Kjelleren

    Schumann Fund

    Contact:  Carrie Greene

Thinking about bringing in an outside speaker/performer? Be sure to follow the policies found at this link.

It’s important to have your budget plan organized before you meet with supplemental funding sources. It is strongly suggested that you:

  • Compile all of the cost and expenditure information related to your request
  • Create a detailed and easy to read itemized budget
    • Make sure that anyone—especially someone with no knowledge about your event—can read and understand your budget
    • Write out an explanation for anything that may not be obvious to a casual observer
    • Provide justification for your prices and expenditures. Where did you get the price quotes? Why do you need the items on the budget? How did you reach your total cost figure? Have you checked other vendors or searched for cheaper prices?
  • Write a brief description explaining why you are requesting money
    • This is your opportunity to justify your request and make your case
    • All funding sources have limited resources and want to help as many students as possible
    • Tell the sources how the allocation will help you/the campus/the school
    • Make sure your reasons match the mandate and restrictions of the sources you plan on approaching
    • Include a list of the people who will benefit from the allocation
  • Write a list of all of the sources you are asking for money
    • Include the amount requested from each source
    • Include the amount to be contributed by you or your organization
    • The list should be made before approaching any sources; however, once you begin to request money, update the list with final allocation figures. Always provide every source with all of the information at your disposal.
  • Get your organization’s “department ID” number (the number in Peoplesoft) and transfer information
    • For a full listing of Student Organization Department IDs Click Here
    • Contact Ben Lamb or Ellen Rougeau if your organization does not have a department ID number or if you do not know the number.

Once you have submitted the form below, feel free to communicate directly with the offices and departments listed herein. These should be the main sources to reach out to. If you are not having any luck finding funding from the below sources, please work directly with Ben Lamb or Ellen Rougeau in Student Life.

By submitting the form below, you agree that you have read all applicable processes & policies for the individual funding sources from which you are requesting funds and you understand them and agree to abide by them.