Selecting & Changing Rooms

In general, first-year students are expected to remain in the room assigned to them, for the duration of their first year. Upperclass students may opt to change rooms through the processes outlined below.

It is very important that students who wish to change rooms during the academic year do so only through the processes established by OSL. The College keeps record of each student’s residency for several purposes, including but not limited to student & building security, communication, and damage billing. All Williams students are expected to utilize the regular processes below to determine their housing assignments:

  • For housing during a student’s first year, assignments are made by OSL during the summer.
  • For housing during a student’s sophomore, junior, and senior years, students select rooms via the General Upperclass Lottery, Off-Campus Lottery (senior year), Co-Op Lottery (senior year), or the RLT Lottery.
  • For housing upon the readmission of a returning student or the admission of a transfer student, students select rooms via the August Mini-Lottery, the Winter Study Returning Students Lottery, or the Spring Returning Students Lottery, depending upon when the student is returning or transferring to Williams.
  • For housing upon the return of a student studying away, students select rooms via the Study Away Room Share process, the Winter Study Returning Students Lottery, or the Spring Returning Students Lottery, depending upon when the student is returning from studying away.
  • For housing during the summer, assignments are made by OSL near the end of the spring semester.

Students are expected to be familiar with all pertinent information regarding these processes and to do their part (completing applications, meeting deadlines, etc.).

Students who change rooms without receiving approval from OSL will be fined $250 and may be referred to the Dean’s Office for possible disciplinary action.

The College reserves the right to require housing changes for any student at any time for any reason.

  • Student housing assignments & data are managed via the Williams Housing Portal. Click here to get started.

  • Students with an urgent/temporary medical issue that they believe will be negatively impacted by their current housing assignment should contact the Health Center or the Housing & Residential Programs Assistant in OSL during regular business hours, or Campus Safety outside of regular business hours. Emergency/temporary rooms will be used if the situation is deemed to warrant it. Students given an emergency/temporary room to borrow for a medical issue are expected to return to their regular housing assignment as soon as the Health Center determines that the student is able to do so.

    Students with an urgent/temporary non-medical issue that they believe will be negatively impacted by their current housing assignment should contact the Dean’s Office or the Housing & Residential Programs Assistant in OSL during regular business hours, or Campus Safety outside of regular business hours. Emergency/temporary rooms will be used if the situation is deemed to warrant it. Students given an emergency/temporary room to borrow for a non-medical issue are expected to return to their regular housing assignment as soon as the Dean’s Office determines that the student is able to do so.

    The College reserves the right to require housing changes for any student at any time for any reason.

  • Mini-Lotteries are for sophomores, juniors, and seniors only. First-year students may *not* participate in these lotteries.

    The Application Form will be found in the Williams Housing Portal when they are being accepted.

    August 2019 Lottery

    • Friday, July 26 = Applications Available in Portal
    • Sunday, August 4 = Applications Due
    • Wednesday, August 7 = Pick Times Available in Portal
    • Thursday, August 8 & Friday, August 9 = Room Selection in Portal
    • Room assignment changes take effect as of the beginning of the fall semester

    September 2019 Lottery

    • Friday, September 6 = Applications Available in Portal
    • Sunday, September 8 = Applications Due
    • Monday, September 9 = Pick Times Available in Portal
    • Tuesday, September 10 = Room Selection in Portal
    • Room assignment changes take effect immediately after selection

    October 2019 Lottery

    • Friday, October 4 = Applications Available in Portal
    • Sunday, October 6 = Applications Due
    • Monday, October 7 = Pick Times Available in Portal
    • Tuesday, October 8 = Room Selection in Portal
    • Room assignment changes take effect immediately after selection

    November 2019 Lottery

    • Friday, November 1 = Applications Available in Portal
    • Sunday, November 3 = Applications Due
    • Monday, November 4 = Pick Times Available in Portal
    • Tuesday, November 5 = Room Selection
    • Room assignment changes take effect immediately after selection

    February 2020 Lottery

    • Friday, February 7 = Applications Available in Portal
    • Sunday, February 9 = Applications Due
    • Monday, February 10 = Pick Times Available in Portal
    • Tuesday, February 11 = Room Selection
    • Room assignment changes take effect immediately after selection

    March 2020 Lottery

    • Friday, February 28 = Applications Available Online
    • Sunday, March 1 = Applications Due
    • Monday, March 2 = Pick Times Available in Portal
    • Tuesday, March 3 = Room Selection
    • Room assignment changes take effect immediately after selection
    Please note:
    • These lotteries are seniority-based and randomized within the same class year.
    • Lottery numbers and the pick order with your specific timeframe will be found in the Portal once the numbers have been run.
    • Selection for these lotteries is held via the portal.
    • In advance of the draw, be sure to prepare, do your homework, and be ready to make your choice right away when it’s your turn to choose.  Our website has a ton of info readily available.
    • A listing of available rooms can be found in the Portal.
    • By applying, you are giving up the housing assignment you currently have, for anyone else to take during selection. (You may re-take the room if it’s still available when it’s your turn to select a room if you wish to do so.)
    • The default is that double-room occupants are the same gender. However, doubles may be gender-neutral if both students agree to it.
    • If you choose half of an open double, you may have a roommate who selects the other half after you. If you do not have a roommate by the end of this draw, you may have a roommate at some point later on. Double-singles cannot be guaranteed.
    • Gender caps will be monitored.
    • Students who change rooms without receiving approval from OSL will be fined $250 and may be referred to the Dean’s Office for possible disciplinary action.

    Here is the link to building descriptions & floor plans.

  • Sophomores, juniors, & seniors who are enrolled for the correlated term and have an on-campus housing assignment for the correlated term may request a room swap during four specific timeframes throughout the academic year 2019-2020:

    The Room Swap Application will be available in the Housing Portal during the indicated Room Swap timeframes.

    • Room Swap 1 = Opens Friday, July 19, closes Thursday, July 25.
    • Room Swap 2 = Opens Friday, Sept 13, closes Thursday, October 3.
    • Room Swap 3 = Opens Friday, Oct 11, closes Thursday, October 31.
    • Room Swap 4 = Opens Friday, Feb 14, closes Thursday, March 5.

    Room Swaps may involve two students or three students. You may only be involved in one swap during any Room Swap timeframe. Room Swaps outside of these parameters are not allowed.

    Gender Caps will be monitored.

    Students who change rooms without receiving approval from OSL will be fined $250 and may be referred to the Dean’s Office for possible disciplinary action.

     

  • A Returning Student Room Share is when two students (one studying away or taking leave in the fall and one studying away or graduating/taking leave in the spring) arrange to hand off the room from one semester to the other during the same academic year.

    The process for Returning Student Room Share for the 2019-2020 academic year will take place from Friday, November 8th at 9 am through Sunday, November 17th at 11:59 pm. During this timeframe, you will be able to find the Room Share Application below.

    Only one participant in the Room Share will need to fill out the application.  The application includes the needed information for both participants.

    Remember:

    • Even if you’ve already had a verbal agreement with another student to do this, be sure to submit the form.
    • You may only be in one Room Share.
    • If you arrange a Room Share and you are both on-campus during Winter Study, the student returning from study-away or returning from leave will be placed in temporary housing during Winter Study, to use just during Winter Study, after which they will move to the Room Share room for the spring. (Keep in mind, the temporary room could very likely be a shared double due to limited housing availability.)
    • If the room’s current occupant’s study-away, leave or graduation plans change, the Room Share is no longer valid and the current occupant retains the room.
    • Students who change rooms without receiving approval from Student Life will be fined $250 and may be referred to the Dean’s Office for possible disciplinary action.

    “I’m returning, but I can’t/didn’t make a Room Share arrangement. How do I get a housing assignment?”

    You’ll participate in the Winter Study Returning Students lottery (for students returning as of Winter Study), or the Spring Semester Returning Students lottery  (for students returning as of Spring Semester).

    Questions? Contact Ana Azevedo, Housing & Residential Programs Assistant at [email protected].

    Returning Student Room Share 2019

  • All Williams students are expected to utilize the College’s regular housing assignment processes, and are expected to abide by all College policies and procedures having to do with housing. However, if a student has a significant diagnosis, condition, or situation that cannot be addressed via the regular processes or within College policies, they may request an appeal of those expectations by submitting the Housing Appeals form in the Housing Portal & following the process. Except as necessary to the decision-making process, all student information will be maintained as confidential.

    Students should never request a Housing Appeal lightly. This process is not intended to provide an “easy-out” for a student to avoid participating in a regular process, to be exempted from housing policies, or to simply secure for oneself a better room than one already has. Any student who is found to have misrepresented their situation in a Housing Appeal may be denied by OSL from inclusion in a correlated regular housing assignment process, and may be referred to the Dean’s Office for possible disciplinary action.

    Please note:

    • The Housing Appeal Review Team (HART)’s decisions on appeal requests are final.
    • Deadlines are important and students are expected to adhere to them.
    • Because the Williams campus is relatively small and general proximity from one side of campus to another is typically a 15-minute walk or less, close proximity to a campus resource as a request holds a very high bar for consideration, typically only for significant mobility issues.
    • Housing processes will not be delayed due to pending housing appeals.
    • For a request having to do with the Co-Op, Rising Seniors, Doubles, Rising Juniors, & Rising Sophomores lotteries, the student requestor may choose to reject an assignment made by HART and instead participate in a correlated lottery process – however, the student will be bumped to the end of their class year’s pick times for the correlated process.
    • For a request having to do with the Co-Op, Rising Seniors, Doubles, Rising Juniors, & Rising Sophomores lotteries, that results in a pre-assignment, the student requestor may bring up to three friends with them if the specific housing assignment allows it. The pull-ins will also be assigned by HART. Additional pull-ins may be considered if HART determines that the specific situation requires them.
    • First-Year Housing Assignments are NOT open for appeal once assignments have been made & conveyed to students, until at least the second full week of fall semester classes. Students who are considering an appeal regarding their first-year housing assignment after the second full week of fall semester classes are expected to have spoken with their JA’s and/or Dean Dave Johnson prior to submitting the Housing Appeal form.

    Requesting a Housing Appeal, Gathering Information
    1. The student submits the online request form in the Housing Portal. (Log in, choose “Forms” in the purple bar, then select “Housing Appeal” & follow the instructions.)

    2. After submission, the Housing & Residential Programs Assistant and/or the Assistant Director for Residential Life & Housing in OSL will review the request & will notify the college administrator that corresponds with the selection made on the form to connect the student & administrator to discuss the details of the request:

    3. The administrator correlated to the request basis will reach out to the student to schedule a time & avenue (in person, phone, Skype, etc.) to discuss the specifics of the request.

    Housing Appeal Deliberation & Decision
    During the academic year, a weekly meeting takes place (typically on Tuesdays) for the Housing Appeal Review Team (HART) to review requests & make decisions. Decisions are conveyed back to the student via email by OSL. The HART decision is final.

  • The information here should answer and explain almost anything & everything you ever wanted to know about applying for the upperclass Housing Lotteries & selecting your room for 2020-2021 academic year.

    The Williams Housing Portal (“the Portal”) is used to conduct the lotteries & selections online. Not only will you apply online to the lottery for a number & selection time, you’ll select your room online as well, from wherever you may be, and on whatever connected device you’re using (though we believe a computer will work best).

      1. Pick Times – the online process via the Portal means that “Pick Times” are actually when the Portal opens for the correlating group to select a room. You can take as long as you want to finalize your assignment (until each overall process concludes) – however, the next pick group will have access to the Portal ten minutes after you have access, and the next group ten minutes later, and so on & so forth, and they won’t have to wait until you’re finished. So the longer you take to select, the higher the chance that the room you want may be taken by someone else.
      2. Proxies – because selection is online, students can access the draw from anywhere as long as they have an internet connection – so there are no proxies, per se. If you are a member of a multi-student group, any other member of your group can select your room for you. If you are an individual entrant and absolutely cannot access the Portal at any point between your Pick Time and the conclusion of the process, call OSL for assistance.
      3. For students who have a petition on file to study away for the fall of 2020 or the full year 2020-2021 who have not yet heard back from their program as of the lotteries, OSL will work with the Study Away office so we can include students who are more likely to be here than they are to be away.
      4. Questions during Room Selection – OSL staff will be available by phone for questions & concerns.
      5. Gender Caps – gender caps are officially 60%; however, they are set up as 60% +1 student in each building, so that the Portal can accommodate the practice of allowing a pick group not to have to split up due to going over the 60% gender cap due to just going over by one person. Gender Caps do not apply to Co-Ops.
      6. Doubles cannot be picked by an individual until all singles across campus have been filled.
      7. Doubles taken within a pick group will be required to be filled within one’s pick group regardless of gender – so be sure to talk that through in advance with your pick group.
      8. Double room bed spaces are open to all genders.
      9. Deadlines – it is VERY important that you pay attention to all deadlines, due dates, and schedules for the process, as well as any additional information that comes out from the Office of Student Life about housing. Deadlines are deadlines, and once they’ve passed, they’ve passed.
      10. Relax, & Ask your Questions. We understand that choosing your pick group and room can put a lot of pressure on you. Do your best to stay relaxed about everything, and if you have a question, contact us. We’re here to help, and we’ll respond as soon as we can. Thanks.
    • Important Dates & Deadlines

      • Friday, October 11 @ 10am: Lottery Application Opens in the Portal.
      • Sunday, October 13 @ 11:59pm: Lottery Application Closes in the Portal.
      • Tuesday, October 15: Housing Appeals reviewed, determinations made & conveyed.
      • Thursday, October 17: Lottery Numbers & Pick Times Run, Conveyed in Portal.
      • Sunday, October 20 @ 9am: Room Selection Timeslots Begin in Portal.
      • Monday, October 21 @ 8am: Room Selection Closes in Portal.

      Eligibility

      Eligible Students are those who meet ALL of the following criteria:

      • rising seniors (class of 2021);
      • will be on campus in the fall of 2020;
      • have not signed a release to live off-campus for 2020-2021;
      • do not have a Lottery Hold on their record as of October 11, 2019.

      Applying

      You can apply as an individual or in a group of up to 13 total (the size of the largest Co-Op). After a group of students has decided to live together or an individual has decided to enter the lottery independently, they must create and/or join a “Room Draw Group” (yes, even as an individual).

      Step 1:  Sign into the Portal when the application process is open.

      Step 2:  Follow the step-by-step instructions found there – make sure to go to the point where it says that your application is complete.

      Step 3: Upon successful completion, you’ll receive an automated email. If you don’t receive the email, contact the Housing & Residential Programs Assistant in OSL.

      If you need to remove yourself from a group, you can do so in the Portal on the Groups page.

      Getting & Understanding your Lottery Number

      By the end of the day on Wednesday, October 16, your lottery number & pick time will be ready – we will email you to let you know, and you will find the following information in the Portal:

      • Your Timeslot (eastern time)
      • Your Group’s Rank
      • Number of Students with Timeslots Earlier than Yours
      • Total Number of Students in the Lottery

      How the Lottery Numbers are Determined
      Because this lottery is open only to rising seniors, the lottery numbers across the lottery are generated completely randomly.

    • Important Dates & Deadlines

      • Thursday, March 5 @ 10am: Lottery Application Opens in the Portal.
      • Sunday, March 8 @ 11:59pm: Lottery Application Closes in the Portal.
      • Tuesday, March 10: Housing Appeals review, determinations made & conveyed.
      • Thursday, March 12: Lottery Numbers & Pick Times Run, Conveyed in Portal.
      • Saturday, March 14 @ 9am: Room Selection Timeslots Open in Portal.
      • Monday, March 16 @ 8am: Room Selection Closes in Portal.

      Eligibility

      Eligible Students are those who meet ALL of the following criteria:

      • rising seniors (class of 2021);
      • will be on campus in the fall of 2020;
      • do not have a study-away petition for the fall or full-year on file with the Study Away Office, or are indicated by the Study Away Office as being more likely to be on-campus than studying away;
      • have not yet selected or been assigned on-campus housing for 2020-2021;
      • have not signed a release to live off-campus for 2020-2021;
      • do not have a Lottery Hold on their record as of March 5, 2020.

      Applying

      You can apply as an individual or in a group of up to 6 total. After a group of students has decided to live together or an individual has decided to enter the lottery independently, they must create and/or join a “Room Draw Group” (yes, even as an individual).

      Step 1:  Sign into the Portal when the application process is open.

      Step 2:  Follow the step-by-step instructions found there – make sure to go to the point where it says that your application is complete.

      Step 3: Upon successful completion, you’ll receive an automated email. If you don’t receive the email, contact the Housing & Residential Programs Assistant in OSL.

      If you need to remove yourself from a group, you can do so in the Portal on the Groups page.

      Getting & Understanding your Lottery Number

      By the end of the day on Thursday, April 11, your lottery number & pick time will be ready – we will email you to let you know, and you will find the following information in the Portal:

      • Your Timeslot (eastern time)
      • Your Group’s Rank
      • Number of Students with Timeslots Earlier than Yours
      • Total Number of Students in the Lottery

      How the Lottery Numbers are Determined
      Because this lottery is open only to rising seniors, the lottery numbers across the lottery are generated completely randomly.

    • Important Dates & Deadlines

      • Thursday, March 19 @ 10am: Lottery Application Opens in Portal.
      • Sunday, March 22 @ 11:59pm: Lottery Application Closes in Portal.
      • Tuesday, March 24: Housing Appeals review, determinations made & conveyed.
      • Thursday, March 26: Lottery Numbers & Pick Times Run, Conveyed in Portal.
      • Saturday, March 28 @ 9am: Room Selection Timeslots Open in Portal.
      • Monday, March 30 @ 8am: Room Selection Closes in Portal.

      Eligibility

      Eligible Students are those who meet ALL of the following criteria:

      • will be on campus in the fall of 2020;
      • do not have a study-away petition for the fall or full-year on file with the Study Away Office, or are indicated by the Study Away Office as being more likely to be on-campus than studying away;
      • have not yet selected or been assigned on-campus housing for 2020-2021;
      • have not signed a release to live off-campus for 2020-2021;
      • do not have a Lottery Hold on their record as of March 19, 2019.

      Applying

      You can apply in groups of 2, 4 or 6 only. After a group of students has decided to live together, they must create and/or join a “Room Draw Group.”

      Step 1:  Sign into the Portal when the application process is open.

      Step 2:  Follow the step-by-step instructions found there – make sure to go to the point where it says that your application is complete.

      Step 3: Upon successful completion, you’ll receive an automated email. If you don’t receive the email, contact the Housing & Residential Programs Assistant in OSL.

      If you need to remove yourself from a group, you can do so in the Portal on the Groups page. However, odd-number groups for the Doubles Lottery are not allowed.

      Getting & Understanding your Lottery Number

      By the end of the day on Thursday, March 26, your lottery number & pick time will be ready – we will email you to let you know, and you will find the following information in the Portal:

      • Your Timeslot (eastern time)
      • Your Group’s Rank
      • Number of Students with Timeslots Earlier than Yours
      • Total Number of Students in the Lottery

      How the Lottery Numbers are Determined
      Each lottery applicant is assigned a point value – 3000 points for rising seniors, 2000 points for rising juniors, & 1000 points for rising sophomores. Your class year is based on your academic standing via the Registrar’s Office. Students who are one semester off-cycle are typically given the better point value. If you have questions about what your class year may be for the purposes of the lottery, please contact the Housing & Residential Programs Assistant in OSL.

      Group applications receive an average point value. A group of all rising seniors will have a point value of 3000. A group of three rising seniors and a rising junior will have a point value of 2750. A group of two rising sophomores and two rising juniors will have a point value of 1500. A group of all rising sophomores will have a point value of 1000. And on and on. Higher point values will have better lottery pick numbers than lower point values. And within identical point-values, the system randomly ranks the applications.

    • Important Dates & Deadlines

      • Thursday, April 2 @ 10am: Lottery Application Opens in the Portal.
      • Sunday, April 5 @ 11:59pm: Lottery Application Closes in the Portal.
      • Tuesday, April 7: Housing Appeals review, determinations made & conveyed.
      • Thursday, April 9: Lottery Numbers & Pick Times Run, Conveyed in Portal.
      • Saturday, April 11 @ 9am: Room Selection Timeslots Open in Portal.
      • Monday, April 13 @ 8am: Room Selection Closes in Portal.

      Eligibility

      Eligible Students are those who meet ALL of the following criteria:

      • rising juniors (class of 2022) & rising seniors (class of 2021);
      • will be on campus in the fall of 2020;
      • do not have a study-away petition for the fall or full-year on file with the Study Away Office, or are indicated by the Study Away Office as being more likely to be on-campus than studying away;
      • have not yet selected or been assigned on-campus housing for 2020-2021;
      • have not signed a release to live off-campus for 2020-2021;
      • do not have a Lottery Hold on their record as of April 2, 2020.

      Applying

      You can apply as an individual or in a group of up to 6 total. After a group of students has decided to live together or an individual has decided to enter the lottery independently, they must create and/or join a “Room Draw Group” (yes, even as an individual).

      Step 1:  Sign into the Portal when the application process is open.

      Step 2:  Follow the step-by-step instructions found there – make sure to go to the point where it says that your application is complete.

      Step 3: Upon successful completion, you’ll receive an automated email. If you don’t receive the email, contact the Housing & Residential Programs Assistant in OSL.

      If you need to remove yourself from a group, you can do so in the Portal on the Groups page.

      Getting & Understanding your Lottery Number

      By the end of the day on Thursday, April 9, your lottery number & pick time will be ready – we will email you to let you know, and you will find the following information in the Portal:

      • Your Timeslot (eastern time)
      • Your Group’s Rank
      • Number of Students with Timeslots Earlier than Yours
      • Total Number of Students in the Lottery

      How the Lottery Numbers are Determined
      Because this lottery is open only to rising seniors, the lottery numbers across the lottery are generated completely randomly.

    • Important Dates & Deadlines

      • Thursday, April 16 @ 10am: Lottery Application Opens in the Portal.
      • Sunday, April 19 @ 11:59pm: Lottery Application Closes in the Portal.
      • Tuesday, April 21: Housing Appeals review, determinations made & conveyed.
      • Thursday, April 23: Lottery Numbers & Pick Times Run, Conveyed in Portal.
      • Saturday, April 25 @ 9am: Room Selection Timeslots Open in Portal.
      • Monday, April 27 @ 8am: Room Selection Closes in the Portal.

      Eligibility

      Eligible Students are those who meet ALL of the following criteria:

      • will be on campus in the fall of 2020;
      • do not have a study-away petition for the fall or full-year on file with the Study Away Office, or are indicated by the Study Away Office as being more likely to be on-campus than studying away;
      • have not yet selected or been assigned on-campus housing for 2019-2020;
      • have not signed a release to live off-campus for 2019-2020;
      • do not have a Lottery Hold on their record as of April 16, 2020.

      Applying

      You can apply as an individual or in a group of up to 6 total. After a group of students has decided to live together or an individual has decided to enter the lottery independently, they must create and/or join a “Room Draw Group” (yes, even as an individual).

      Step 1:  Sign into the Portal when the application process is open.

      Step 2:  Follow the step-by-step instructions found there – make sure to go to the point where it says that your application is complete.

      Step 3: Upon successful completion, you’ll receive an automated email. If you don’t receive the email, contact the Housing & Residential Programs Assistant in OSL.

      If you need to remove yourself from a group, you can do so in the Portal on the Groups page.

      Getting & Understanding your Lottery Number

      By the end of the day on Thursday, April 23, your lottery number & pick time will be ready – we will email you to let you know, and you will find the following information in the Portal:

      • Your Timeslot (eastern time)
      • Your Group’s Rank
      • Number of Students with Timeslots Earlier than Yours
      • Total Number of Students in the Lottery

      How the Lottery Numbers are Determined

      Each lottery applicant is assigned a point value – 3000 points for rising seniors, 2000 points for rising juniors, & 1000 points for rising sophomores. Your class year is based on your academic standing via the Registrar’s Office. Students who are one semester off-cycle are typically given the better point value. If you have questions about what your class year may be for the purposes of the lottery, please contact the Housing & Residential Programs Assistant in OSL.

      Group applications receive an average point value. A group of all rising seniors will have a point value of 3000. A group of three rising seniors and a rising junior will have a point value of 2750. A group of two rising sophomores and two rising juniors will have a point value of 1500. A group of all rising sophomores will have a point value of 1000. And on and on. Higher point values will have better lottery pick numbers than lower point values. And within identical point-values, the system randomly ranks the applications.

    • Some things to think about as you prepare for housing selection.

      Who to Live With (if anyone)
      The point of pick groups is to ensure that you & your friends get to pick at the same time, although your group is allowed to split & pick into different locations if you choose to do so or when choices get slim. Although sometimes students agonize over the idea of being apart from their friends, history has shown that new friends & opportunities can arise from what may seem at first like a less-than-optimal housing situation.

      Please Note: the size of your group does not make your lottery number better or worse, nor does the timing of your application (as long as it’s submitted by the deadline).

      Where to Live

      • Floor plans & other building information can be found on the OSL website; they include approximate square-footage per room (please note: square footages are estimates only – if you are unsure of a square footage listed for a room, visit the room ahead of time – and if it seems like the square-footage listed is significantly inaccurate, let OSL know).
      • Available Rooms – you can see which rooms are still available, regardless of your lottery timeslot.
      • Rosters (indicating who will be living in what rooms) are available in the Portal and will be updated in real-time by the system during room selection. Each building roster shows current residents first, so scroll down to find the list of future (next year’s) residents.

      Have a good number of ideas in mind BEFORE the Portal opens for you. The most-prepared students rank-order their options in advance and simply work their way through them until they get to the best-available option.

      An Important Note about Campus Construction
      Due to on-going development and renovations to various areas of the campus, any college-owned student housing may be affected by construction/maintenance activities that result in noise, dust, detours for walking paths and/or driving, or temporary parking closures. Every student is responsible for familiarizing themselves with campus construction projects that may have an impact on their current residence or future choices. Click Here for more information.

      Do Your Homework
      Even Room Draw has homework. Review the online floor plans & rosters. Look through DormTrak* (and even leave your own feedback on rooms where you’ve lived for others to see). Take room dimensions. Figure out where the sun rises in relation to the room’s window. Pace off how many steps it takes to get to the bathroom. Determine how close in proximity you can tolerate the Lasell bells. Do what you need to do – but we strongly recommend that you do it BEFORE the Portal opens for you to select a room.

      A Note on the Neighborhood Hub Houses (Currier, Dodd, Spencer, & Wood)
      These four buildings are intended to be the social centers of each of the four Neighborhoods, so its reasonable that they will be more active at certain times. If you are someone who prefers to be away from the frequent noise and other activities associated with parties & social events, think carefully before choosing a room in one of these buildings. While it is expected that there be a balance between the needs of these houses’ residents and the ability of the Neighborhood to use the spaces for events, you may find that living somewhere else is easier if you want a little more solitude.

      * DormTrak is provided by Williams Students Online (WSO), and is intended for students to share with other students about their impressions of campus residences. The Office of Student Life accepts no responsibility for the opinions expressed on DormTrak nor the accuracy of any information.
    • The Room Selection section of the Portal will open to your group as of your group’s Timeslot. Every member of the group will have access to select housing simultaneously, regardless of seniority within the group. Each group will have 10 minutes before the Portal opens for the next group. The Room Selection section of the Portal will stay open until you finalize your room selection OR the time room selection closes in the Portal, whichever comes first.

      The No Pressure Rule
      If you or your group feel pressured negatively at any point during the process, inform an OSL staff member. Students found to be pressuring other students may have their eligibility for room selection revoked by OSL (thus delaying room selection to August), and may be referred to the Dean’s Office for disciplinary action.

    • Students may not select one spot in a double until all singles across campus have been taken, and only after doubles have been filled within a pick group. If you do select a double as an individual, be aware that:

      • Another student of the same gender who is choosing housing after you may take the other spot in the room.
      • After the Room Draw, open spots in doubles will be listed as available for all mini-lotteries for the 2020-2021 academic year.
      • OSL reserves the right to place another student of the same gender into the other spot in the room at any point.
      • Doubles which are chosen by only one person, will not be guaranteed as singles.
  • Bed spaces in double rooms will be open to all genders in all three of these processes.

    Doubles taken within a pick group will be required to be filled within one’s pick group regardless of gender – so be sure to talk that through in advance with your pick group and plan accordingly.

  • A house may have a composition of no more than a 60% +1 person of occupants of the same gender. The Portal accounts for this. Co-Ops do not have gender caps.

  • Quiet Housing will once again be located in Thompson Hall for the 2020-2021 academic year.

    All Williams’ student residences have residential community standards & expectations, including those regarding neighborly noise & sound level considerations. Quiet Housing at Williams is a residential community which thrives through a focused approach to ensuring a quieter living environment for its residents.

    By living in Thompson Hall (Quiet Housing), students agree to (this may be expanded by the Office of Student Life):

    • Have respect for designated quiet hours and for other residents’ need for quiet
    • Abide by quiet hours that are minimally from 10PM – 7AM (may be expanded by the community)
    • Help the House Coordinator to create and maintain additional guidelines for quiet living, along with the rest of the house community
    • Abide by any additional rules and regulations set forth in the Quiet Housing Agreement
  • OSL will be in close communication with the Study Away Office regarding students who have applied to study away. If the Study Away Office determines that you are more likely to be on campus than studying away, you may be allowed to participate in these lottery process for next year’s housing. If your plans change later and you expect to be on-campus for the fall of 2020, you may enter the August Lottery.

  • For 2020-2021, whether Flex Rooms will be used as singles or doubles is TBD sometime in spring 2020.

    OSL conducts an annual analysis of the College’s upperclass bed capacity in comparison to the number of students anticipated to be eligible to enter the annual general housing lottery processes for housing for the following academic year.

    Rooms designated “Flex” will be used as doubles when necessary to ensure that there are enough beds available for the draw as well as some flexibility for situations that arise which require students to move or need a temporary housing location. Flex rooms will have two sets of furnishings at all times, whether being used as a single or a double for the year. Both sets of furniture must remain in the room, regardless of single/double usage.

  • Q:  If I submit my lottery application earlier, do I have a better chance at a good number?
    A:  No. As long as you enter the lottery by the deadline, the system does not take the time applications were submitted into account.

    Q:  Does the size of the pick group determine the pick order?
    A:  No. Pick order is based on group average point value, then randomized within the same group average point values.

    Q:  I can’t get online right when the Portal opens for me. What do I do?
    A:  You can still select a room until the Portal closes for the selection process you’ve entered. Or, if someone else in your group is your Group Leader, you can give the Group Leader permission to select your housing for you via the Portal. If all else fails, contact OSL.

    Q:  I’ve already chosen/been assigned a spot in an earlier housing process. Can I still enter one of these lotteries to see if I can get a better spot?
    A:  No. If you’ve already selected/been assigned a spot for next year on- or off-campus, you are not eligible to enter these lotteries.

    Q:  It looks like some rooms are already taken – why?
    A:  It may be due to RD’s, HCs, Housing Appeals, pull-ins, and/or previous lottery processes.

    Q:  What’s a Lottery Hold?
    A:  Various offices on campus may place a hold on your eligibility to participate in a housing lottery/room draw. Student Health Services, Student Accounts, Financial Aid, Dean’s Office, Facilities, Campus Safety, and the Office of Student Life all have authority to place a lottery hold. Typical reasons include but are not limited to: incomplete paperwork, late payments, unpaid parking tickets, disciplinary issues, etc.

    Q:  How do I know if I have a Lottery Hold?
    A:  You’ve likely already heard from the office that placed the hold. You can also look in PeopleSoft Self-Service under Lottery Holds – click there, and if you have one, it’ll be noted there along with the name of the office(s) that has placed the hold. Also, if you have a Lottery Hold, you will *NOT* be able to access the Portal.

    Q:  How do I get a Lottery Hold released?
    A:  Contact the office that placed the Lottery Hold – once they confirm with OSL that the situation is taken care of, the hold will be released.

    Q:  What’s the deadline to get a Lottery Hold released so that I can participate in one of these lotteries?
    A:  The last day applications are accepted for the correlated lottery.

    Q:  If I select a room and then decide I want something else, what can I do?
    A:  Once you’ve made your room selection, that’s it until the summer.

    You have these options to make a change after the Room Draw:

    Option 1:  You may swap your room with another upperclass student during an upcoming Room Swap Process (the first one will take place during the summer), provided that the student does not end up studying away or leaving the College and as long as the swap doesn’t put a building over the gender cap. Notices about Room Swap Processes will be sent out via email and/or Daily Messages.

    Option 2:  Enter a Mini-Lottery (the first one is the August Lottery). Please note: if you enter a mini-lottery, your existing room assignment will be offered for all mini-lottery entrants to select from. The risk is that you may have to select a room that is less satisfactory to you than your existing assignment; however, if your existing room assignment hasn’t been selected in the mini-lottery prior to your turn, you may opt to re-select it.