Selecting & Changing Rooms

In general, first-year students are expected to remain in the room assigned to them, for the duration of their first year. Upperclass students may opt to change rooms through the processes outlined below.

It is very important that students who wish to change rooms during the academic year do so only through the processes established by OSL. The College keeps record of each student’s residency for several purposes, including but not limited to student & building security, communication, and damage billing. All Williams students are expected to utilize the regular processes below to determine their housing assignments:

  • For housing during a student’s first year, assignments are made by OSL during the summer.
  • For housing during a student’s sophomore, junior, and senior years, students select rooms via the General Upperclass Lottery, Off-Campus Lottery (senior year), Co-Op Lottery (senior year), or the NLT Lottery.
  • For housing upon the readmission of a returning student or the admission of a transfer student, students select rooms via the August Mini-Lottery, the Winter Study Returning Students Lottery, or the Spring Returning Students Lottery, depending upon when the student is returning or transferring to Williams.
  • For housing upon the return of a student studying away, students select rooms via the Study Away Room Share process, the Winter Study Returning Students Lottery, or the Spring Returning Students Lottery, depending upon when the student is returning from studying away.
  • For housing during the summer, assignments are made by OSL near the end of the spring semester.

Students are expected to be familiar with all pertinent information regarding these processes and to do their part (completing applications, meeting deadlines, etc.).

Students who change rooms without receiving approval from OSL will be fined $250 and may be referred to the Dean’s Office for possible disciplinary action.

The College reserves the right to require housing changes for any student at any time for any reason.

  • Student housing assignments & data are managed via the Williams Housing Portal. Click here to get started.

  • There are several general housing lottery & assignment processes that occur throughout the year. They are shown below, in chronological order starting in the summer.

    Students who change rooms without receiving approval from OSL will be fined $250 and may be referred to the Dean’s Office for possible disciplinary action.

    First-year Housing Assignments

    Incoming first-year students complete an online housing questionnaire during the late-spring, early-summer period. Student Life utilizes a computer-based matching system to create each Entry and to assign rooms. First-year students will find their housing assignments in the Williams Housing Portal by late July or early August; an email notice to check the Housing Portal will go out to all first-year students at that time.

    August Mini-Lottery & Draw

    Who’s Eligible:  any upperclass student enrolled on-campus for the fall who does not already have a housing assignment, will participate in this lottery & draw. This lottery & draw are optional for any upperclass student enrolled on-campus to give up their current housing assignment to try for something else. The entire process takes place in the Williams Housing Portal.

    New housing assignments take effect:  as of the start of Fall Semester.

    September Mini-Lottery & Draw

    Who’s Eligible:  any upperclass student enrolled on-campus in the Fall Semester may enter this optional lottery to give up their current housing assignment to try for something else. The entire process takes place in the Williams Housing Portal.

    New housing assignments take effect:  immediately after the draw.

    Off-Campus Lottery

    Who’s Eligible:  Current juniors may enter this optional lottery to be released to live off-campus for their senior year. The entire process takes place in the Williams Housing Portal.

    When Is the Lottery:  in September/October of the student’s junior year.

    Important Notes:

    • There is a cap of 125 releases in place.
    • No preference is given to students who sign an off-campus lease in advance of the lottery.
    • Students who accept an off-campus release from the College whose off-campus situation changes may request to return to campus housing, but they may not enter another on-campus housing lottery until the August Lottery (and are thus ineligible  for the Co-op Housing Lottery & Draw and the General Housing Lottery & Draw).

    October Mini-Lottery & Draw

    Who’s Eligible:  any upperclass student enrolled on-campus in the Fall Semester may enter this optional lottery to give up their current housing assignment to try for something else. The entire process takes place in the Williams Housing Portal.

    New housing assignments take effect:  immediately after the draw.

    Co-op Housing Lottery & Draw

    Who’s Eligible:  current juniors who have not accepted off-campus release for their senior year may enter this optional lottery. The entire process takes place in the Williams Housing Portal.

    When is the Lottery & Draw:  in October of the student’s junior year.

    New housing assignments take effect:  the following academic year.

    Important Note:  students who accept a Co-op assignment may not enter another on-campus housing lottery until the August Lottery (and are thus ineligible for the General Housing Lottery & Draw).

    December Mini-Lottery & Draw

    Who’s Eligible:  students returning to campus for Winter Study after being away for the Fall Semester, will participate in this lottery & draw if they have not arranged a Study-Away Room Share agreement.  Any upperclass student enrolled on-campus in the Fall Semester + Winter Study + Spring Semester may opt into this lottery to give up their current housing assignment to try for something else. The entire process takes place in the Williams Housing Portal.

    New housing assignments take effect:  at the start of Winter Study.

    January Mini-Lottery & Draw

    Who’s Eligible:  students returning to campus for Spring Semester after being away for the Fall Semester + Winter Study, will participate in this lottery & draw if they have not arranged a Study-Away Room Share agreement.  Any upperclass student enrolled on-campus during Winter Study + Spring Semester may opt into this lottery to give up their current housing assignment to try for something else. The entire process takes place in the Williams Housing Portal.

    New housing assignments take effect:  at the start of Spring Semester.

    February Mini-Lottery & Draw

    Who’s Eligible:  any upperclass student enrolled on-campus in the Spring Semester may enter this optional lottery to give up their current housing assignment to try for something else. The entire process takes place in the Williams Housing Portal.

    New housing assignments take effect:  immediately after the draw.

    Summer Housing Assignments

    Who’s Eligible:  eligibility priority is given to students in pre-approved Division I, II, & III programs and the CES program.  As space allows, individual current Williams students who are employed directly by the College for a minimum of 20 hours a week and a minimum of 5 weeks will also be eligible. The entire process takes place in the Williams Housing Portal.

    When are Applications Accepted:  typically starting late March.

    When are Assignments Made:  typically mid-May.

    General Housing Lottery & Draw for Next Academic Year

    Who’s Eligible:  rising seniors, rising juniors, & rising sophomores who are confirmed by the Dean’s Office by the annual deadline (typically sometime in April) to be enrolled on-campus for the upcoming Fall Semester, who:

    • are not studying away for the fall semester, verified by the Dean’s Office by the annual April deadline date
    • have not already accepted off-campus release for their senior year
    • have not already accepted a Co-op assignment for their senior year
    • have not already accepted a residential leadership position (JA, HC, ND) for the Fall Semester
    • have not already accepted a Housing Appeals pre-assignment
    • have not already accepted a pull-in assignment with a residential leadership position or a Housing Appeals student

    When is the Lottery & Draw:  typically late April into early May. The entire process takes place in the Williams Housing Portal.

  • Students with an urgent/temporary medical issue that they believe will be negatively impacted by their current housing assignment should contact the Health Center or the Housing Systems Coordinator in OSL during regular business hours, or Campus Safety outside of regular business hours. Emergency/temporary rooms will be used if the situation is deemed to warrant it. Students given an emergency/temporary room to borrow for a medical issue are expected to return to their regular housing assignment as soon as the Health Center determines that the student is able to do so.

    Students with an urgent/temporary non-medical issue that they believe will be negatively impacted by their current housing assignment should contact the Dean's Office or the Housing Systems Coordinator in OSL during regular business hours, or Campus Safety outside of regular business hours. Emergency/temporary rooms will be used if the situation is deemed to warrant it. Students given an emergency/temporary room to borrow for a non-medical issue are expected to return to their regular housing assignment as soon as the Dean's Office determines that the student is able to do so.

    The College reserves the right to require housing changes for any student at any time for any reason.

  • Mini-Lotteries are for sophomores, juniors, & seniors only. First-year students may *not* participate in these lotteries.

    The Application Form will be found in the Williams Housing Portal when they are being accepted.

    August 2018 Mini-Lottery

    • Friday, August 3 = Applications Available in Portal
    • Monday, August 6 = Applications Due
    • Wednesday, August 8 = Pick Times Available in Portal
    • Thursday, August 9 = Room Selection in Portal
    • Room assignment changes take effect as of the beginning of the fall semester

    September 2018 Mini-Lottery

    • Friday, September 7 = Applications Available in Portal
    • Monday, September 10 = Applications Due
    • Wednesday, September 12 = Pick Times Available in Portal
    • Thursday, September 13 = Room Selection in Portal
    • Room assignment changes take effect immediately after selection

    October 2018 Mini-Lottery

    • Friday, October 5 = Applications Available in Portal
    • Monday, October 8 = Applications Due
    • Wednesday, October 10 = Pick Times Available in Portal
    • Thursday, October 11 = Room Selection in Portal
    • Room assignment changes take effect immediately after selection

    November 2018 Mini-Lottery

    • Friday, November 2 = Applications Available in Portal
    • Monday, November 5 = Applications Due
    • Wednesday, November 7 = Pick Times Available in Portal
    • Thursday, November 8 = Room Selection
    • Room assignment changes take effect immediately after selection

    February 2019 Mini-Lottery

    • Friday, February 1 = Applications Available in Portal
    • Monday, February 4 = Applications Due
    • Wednesday, February 6 = Pick Times Available in Portal
    • Thursday, February 7 = Room Selection
    • Room assignment changes take effect immediately after selection

    March 2019 Mini-Lottery

    • Tuesday, January 9 = Applications Available Online
    • Sunday, January 14 = Applications Due by 11:55pm
    • Monday, January 22 = Room Selection
    • Room assignment changes take effect as of the beginning of spring semester
    Please note:
    • These lotteries are seniority-based, randomized within the same class year.
    • Lottery numbers and the pick order with your specific timeframe will be found in the Portal once the numbers have been run.
    • Selection for these lotteries is held via the portal.
    • In advance of the draw, be sure to prepare, do your homework, and be ready to make your choice right away when it’s your turn to choose.  Our website has a ton of info readily available.
    • A listing of available rooms can be found in the Portal.
    • By applying, you are giving up the housing assignment you currently have, for anyone else to take during selection. (You may re-take the room if it’s still available when it’s your turn to select a room, if you wish to do so.)
    • The default is that double-room occupants are the same gender. However, doubles may be gender-neutral if both students agree to it.  Contact Gail Rondeau Hebert for Portal assistance with this.
    • You may pull another person who is in the lottery, into an open double with you if that person hasn’t already chosen a room when it’s your turn. Contact Gail Rondeau Hebert for Portal assistance with this.
    • If you choose half of an open double, you may have a roommate who selects the other half after you. If you do not have a roommate by the end of this draw, it is possible you will have a roommate at some point later on. Double-singles cannot be guaranteed.
    • Gender caps will be monitored.
    • Students who change rooms without receiving approval from OSL will be fined $250 and may be referred to the Dean’s Office for possible disciplinary action.

    Here is the link to building descriptions & floor plans.

    Questions? Contact Gail Rondeau Hebert, Housing Systems Coordinator

  • Sophomores, juniors, & seniors who are enrolled for the correlated term and have an on-campus housing assignment for the correlated term may request a room swap during four specific timeframes throughout the academic year 2018-2019:

    The Room Swap Application will be available below during the indicated Room Swap timeframes.

    • Room Swap 1 = Opens Friday, July 20, closes Thursday, July 26.
    • Room Swap 2 = Opens Friday, Sept 14, closes Thursday, October 4.
    • Room Swap 3 = Opens Friday, Oct 12, closes Thursday, November 1.
    • Room Swap 4 = Opens Friday, Feb 8, closes Thursday, February 28.

    Room Swaps may involve two students or three students. You may only be involved in one swap during any Room Swap timeframe. Room Swaps outside of these parameters are not allowed.

    It is preferred that swaps are between students of the same gender. Non-same-gender swaps may be considered based upon a building’s gender cap and the overall requests submitted by the deadline.

    Students who change rooms without receiving approval from OSL will be fined $250 and may be referred to the Dean’s Office for possible disciplinary action.

    Questions? Contact Gail Rondeau Hebert, Housing Systems Coordinator.

     

  • If you have been accepted to a Study Away program, you will receive information from Student Life about departing and returning to campus. Included in this information will be application and deadline information for any/all upcoming housing processes. Please be sure to read all emails from Student Life as this will be our way of communicating this information.

    A Study-Away Room Share is when two students (one studying away in the fall and one studying away in the spring) arrange to hand off the room from one semester to the other during the same academic year.

    The process for Study-Away Room Share for the 2017-2018 academic year will take place from Monday, November 6th through Wednesday, November 15th in the fall of 2017. The process will take place within the Williams Housing Portal.

    Remember:

    • Even if you’ve already had a verbal agreement with another student to do this, be sure to submit the form.
    • You may only be in one Room Share.
    • If you arrange a Room Share and you are both on-campus during Winter Study, the student returning from study-away will participate in the December lottery to select a room to use just during Winter Study, after which they will move to the Room Share room for the spring. (Keep in mind, the temporary room could very likely be a shared double due to limited housing availability.)
    • If the room’s current occupant’s study-away plans change, the Room Share is no longer valid and the current occupant retains the room.
    • Students who change rooms without receiving approval from Student Life will be fined $250 and may be referred to the Dean’s Office for possible disciplinary action.

    “I’m returning, but I can’t/didn’t make a Room Share arrangement. How do I get a housing assignment?”

    You’ll participate in the December Mini-Lottery (for students returning as of Winter Study), or the January Mini-Lottery (for students returning as of Spring Semester).

    Questions? Contact Gail Rondeau Hebert, Housing Systems Coordinator.

  • All Williams students are expected to utilize the College's regular housing assignment processes, and are expected to abide by all College policies and procedures having to do with housing. However, if a student has a significant diagnosis, condition, or situation that cannot be addressed via the regular processes or within College policies, they may request an appeal of those expectations by submitting the appropriate form below & following the correlating process. Except as necessary to the decision-making process, all student information will be maintained as confidential.

    Click here to learn more about Housing Appeals.

  • Upperclass students currently in double-singles (aka dingles) may submit the form below to request to share a room. Notice about this was sent to those students on Friday, September 28, 2018. Forms are due by Wednesday, October 3, 2018.