Housing Appeals

All Williams students are expected to utilize the College’s regular housing assignment processes, and are expected to abide by all College policies and procedures having to do with housing. However, if a student has a significant diagnosis, condition, or situation that cannot be addressed via the regular processes or within College policies, they may request an appeal of those expectations by submitting the appropriate form below & following the correlating process. Except as necessary to the decision-making process, all student information will be maintained as confidential.

Students should never request a Housing Appeal lightly. These processes are not intended to provide an “easy-out” for a student to avoid participating in a regular process, to be exempted from housing policies, or to secure for oneself a better room than one already has. Any student who is found to have misrepresented their situation in a Housing Appeal may be denied by Student Life from inclusion in a correlated regular housing assignment process, and may be referred to the Dean’s Office for possible disciplinary action.

Please note:

  • The Housing Appeal Review Team (HART)’s decisions on appeal requests are final.
  • Because the Williams campus is relatively small and general proximity from one side of campus to another is typically a 15-minute walk or less, close proximity to a campus resource as a request holds a very high bar for consideration, typically only for significant mobility issues.
  • Students requesting an appeal in advance of a housing assignment process are responsible to do so with adequate advance planning for a potential appeal to take effect in advance of the affected process – at the latest a request should allow for a decision to be made at least a full week prior to the start of an assignment’s application process. Housing assignment processes will not be delayed due to pending housing appeals.
  • Use this process to request an appeal regarding the housing in which you’re currently living. Read below & follow the instructions. You’ll find the request form at the bottom of this section.

    Per Dean’s Office protocol, first-year students who are considering an appeal regarding their first-year housing assignment are expected to have spoken with their JA’s and/or Dean Dave Johnson prior to submitting the Housing Appeal form below.


    Requesting a Housing Appeal, Gathering Information
    1. The student submits the online Request for Housing Appeal (RHA) form below. Upon submission, all RHAs are automatically sent to the Housing Systems Coordinator (Gail Rondeau Hebert), and to those that correspond with the selections the student makes on the form:

    2. The student will receive an automatic response via email with a copy of the form; it will include who to speak further with regarding their request.
    3. The student will reach out to the correlating staff member(s) to schedule a time to meet with them to discuss the specifics of their request.

    Housing Appeal Deliberation & Decision
    During the academic year, a weekly in-person meeting takes place for the Housing Appeal Review Team (HART) to deliberate requests & make their decisions. The decision will be conveyed back to the student by the Housing Systems Coordinator. The HART decision is final.

    When you submit the form below, you will receive an automated email within a few minutes – that is both your receipt and instructions for next steps. If you do not receive a copy of the request, you likely missed some required fields – please resubmit your request and make sure you respond to all of the required fields.

  • This process has concluded for 2018.

    Use this process to request an appeal of the expectation to participate in the General Housing Lottery & Room Draw for 2018-2019. Read below & follow the instructions. You’ll find the request form at the bottom of this section from April 4 – 10, 2018.

    Submit the form below no later than Tuesday, April 10, and meet with the corresponding staff member/s no later than Thursday, April 12, to discuss your appeal.

    Please note:

    • Students requesting an appeal in advance of the General Room Draw must submit their appeal no later than Tuesday, April 10, and must meet with the corresponding staff member/s no later than Thursday, April 12, to discuss the appeal. Requests submitted after April 10 will not be reviewed prior to the Lottery & Draw.
    • Students may use this process to request pre-assignment into Quiet Housing in Thompson. Any rooms in Quiet Housing not pre-assigned, will be available for selection in the General Room Draw.
    • The student requestor may choose to reject the assignment made by HART and instead participate in the draw – however, the student will be bumped to the end of their class year’s pick times for the draw.
    • For requests that result in an pre-assignment into housing, the student requestor may bring up to three friends with them if the specific housing assignment allows it. The pull-ins will also be assigned by HART; depending upon the specific request, the student may be required to fill double rooms with themselves and/or the pull-ins. Additional pull-ins may be considered if HART determines that the specific situation requires them.

    Requesting a Housing Appeal, Gathering Information
    1. The student submits the online Request for Housing Appeal (RHA) form below. Upon submission, all RHAs are automatically sent to the Housing Systems Coordinator (Gail Rondeau Hebert), to the Assistant Director for Residential Life & Housing (Patty Leahey-Hays), and to those that correspond with the selections the student makes on the form:

    2. The student will receive an automatic response via email with a copy of the form; it will include who to speak further with regarding their request.
    3. The student will reach out to the correlating staff member(s) to schedule a time to meet with them to discuss the specifics of their request.

    Housing Appeal Deliberation & Decision
    The Housing Appeal Review Team (HART) will review & deliberate requests & make their decisions on April 13, 2018. Decisions will be conveyed back to the student by the Housing Systems Coordinator. The HART decision is final.

    When you submit the form below, you will receive an automated email within a few minutes – that is both your receipt and instructions for next steps. If you do not receive a copy of the request, you likely missed some required fields – please resubmit your request and make sure you respond to all of the required fields.


  • Use this process to appeal the expectation of participating in the August Mini-Lottery if you wish to change your fall upperclass housing assignment prior to returning to campus. Read below & follow the instructions. You’ll find the request form at the bottom of this section from July 27 – 30, 2018


    Requesting a Housing Appeal, Gathering Information
    1. The student submits the online Request for Housing Appeal (RHA) form below between July 27-30, 2018. Upon submission, all RHAs are automatically sent to the Housing Systems Coordinator (Gail Rondeau Hebert), the Assistant Director for Residential Life & Housing (Patty Leahey-Hays), and to those that correspond with the selections the student makes on the form:

    2. The student will receive an automatic response via email with a copy of the form; it will include who to speak further with regarding their request.
    3. The student will reach out to the correlating staff member(s) to schedule a time to meet with them to discuss the specifics of their request.

    Housing Appeal Deliberation & Decision
    The Housing Appeal Review Team (HART) will review & deliberate requests & make their decisions on July 31, 2018. Decisions will be conveyed back to the student by the Housing Systems Coordinator. The HART decision is final.

    When you submit the form below, you will receive an automated email within a few minutes – that is both your receipt and instructions for next steps. If you do not receive a copy of the request, you likely missed some required fields – please resubmit your request and make sure you respond to all of the required fields.

    (The RHA form will be available here from July 27 – 30, 2018.)

  • Use this process to share additional critical information about your housing needs that were not covered by the First-Year Housing Questionnaire. Read below & follow the instructions. You’ll find the request form at the bottom of this section from May 22 – June 7, 2018.

    Please note: Housing Appeals that are requested after the First-Year Housing Appeal Request deadline (June 7, 2018), will not be reviewed in advance of first-year housing assignments being made.


    Requesting a Housing Appeal, Gathering Information
    1. The student submits the online Request for Housing Appeal (RHA) form below. Upon submission, all of these RHAs are automatically sent to the Housing Systems Coordinator (Gail Rondeau Hebert), the Dean of First-Year Students (Dave Johnson), and to those that correspond with the selections the student makes on the form:

    2. The student will receive an automatic response via email with a copy of the form; it will include who to speak further with regarding their request.
    3. The student will reach out to the correlating staff member(s) to schedule a time to meet with them to discuss the specifics of their request.

    Housing Appeal Deliberation & Decision
    The Housing Appeal Review Team (HART) will review & deliberate requests & make their decisions from July 9-12, 2018. Decisions will be conveyed back to the student by the Housing Systems Coordinator. The HART decision is final.

    When you submit the form below, you will receive an automated email within a few minutes – that is both your receipt and instructions for next steps. If you do not receive a copy of the request, you likely missed some required fields – please resubmit your request and make sure you respond to all of the required fields.

    • Check the box(es) that most accurately describe(s) the reason for your request. The person/s listed next to your selection/s will receive a copy of your submitted form.
    • "By clicking the "I Understand & Accept" box below, I affirm that I understand that this form submission will be electronically delivered to the Housing Systems Coordinator (Gail Rondeau Hebert) as well as to others who correspond to my selections on the form."
    • "By clicking the "I Understand & Accept" box below, I affirm that I understand & accept that it is my responsibility to reach out to the corresponding staff member(s) to discuss the reason for my request."
    • "By clicking the "I Consent" box below, I consent to the sharing of personal information within the Housing Appeal Review Team (HART), including medication information, that is pertinent to my reason for requesting this appeal."
    • "By clicking the "I Understand & Accept" box below, I affirm that I understand and accept that the decision of the Housing Appeals Review Team is final."