All Williams students are expected to utilize the College’s regular housing assignment processes, and are expected to abide by all College policies and procedures having to do with housing. However, if a student has a significant diagnosis, condition, or situation that cannot be addressed via the regular processes or within College policies, they may request an appeal of those expectations by submitting the Housing Appeals form in the Housing Portal & following the process. Except as necessary to the decision-making process, all student information will be maintained as confidential.
Students should never request a Housing Appeal lightly. This process is not intended to provide an “easy-out” for a student to avoid participating in a regular process, to be exempted from housing policies, or to simply secure for oneself a better room than one already has. Any student who is found to have misrepresented their situation in a Housing Appeal may be denied by OSL from inclusion in a correlated regular housing assignment process, and may be referred to the Dean’s Office for possible disciplinary action.
- The Housing Appeal Review Team (HART)’s decisions on appeal requests are final.
- Deadlines are important and students are expected to adhere to them.
- HART applications for the upcoming spring lotteries are due on Sunday, February 16th by 11:59pm.
- Because the Williams campus is relatively small and general proximity from one side of campus to another is typically a 15-minute walk or less, close proximity to a campus resource as a request holds a very high bar for consideration, typically only for significant mobility issues.
- Housing processes will not be delayed due to pending housing appeals.
- For a request having to do with the Co-Op, Rising Seniors, Doubles, Rising Juniors, & Rising Sophomores lotteries, the student requestor may choose to reject an assignment made by HART and instead participate in a correlated lottery process – however, the student will be bumped to the end of their class year’s pick times for the correlated process.
- For a request having to do with the Co-Op, Rising Seniors, Doubles, Rising Juniors, & Rising Sophomores lotteries, that results in a pre-assignment, the student requestor may bring up to three friends with them if the specific housing assignment allows it. The pull-ins will also be assigned by HART. Additional pull-ins may be considered if HART determines that the specific situation requires them.
- First-Year Housing Assignments are NOT open for appeal once assignments have been made & conveyed to students, until at least the second full week of fall semester classes. Students who are considering an appeal regarding their first-year housing assignment after the second full week of fall semester classes are expected to have spoken with their JA’s and/or Dean Dave Johnson prior to submitting the Housing Appeal form.
Requesting a Housing Appeal, Gathering Information
1. The student submits the online request form in the Housing Portal. (Log in, choose “Forms” in the purple bar, then select “Housing Appeal” & follow the instructions.)
2. After submission, the Housing & Residential Programs Assistant and/or the Assistant Director for Residential Life & Housing in OSL will review the request & will notify the college administrator that corresponds with the selection made on the form to connect the student & administrator to discuss the details of the request:
- DISABILITY, MEDICAL, PSYCHOLOGICAL ACCOMMODATION: Director of Accessible Education (GL Wallace) – click here for more information on Accessible Education at Williams
- TITLE IX (related to sexual or partner violence or stalking): Director of Sexual Assault Prevention & Response (Meg Bossong) – click here for more information on Title IX at Williams
- DISCRIMINATION/BIAS: Assistant Vice President for Institutional Diversity & Equity (Toya Camacho) – click here for more information on Institutional Diversity & Equity at Williams
- RELIGIOUS: Chaplain to the College (Valerie Bailey Fischer) – click here for more information on Religious & Spiritual Life at Williams
- ACADEMIC: Associate Dean of the Faculty (John Gerry)
- FIRST-YEAR STUDENT/SOMETHING ELSE: Dean of First-Year Students (Dave Johnson)
- UPPERCLASS STUDENT/SOMETHING ELSE: Assistant Directors for Residential Life & Housing (Patty Leahey-Hays & Maddy Polidoro)
3. The administrator correlated to the request basis will reach out to the student to schedule a time & avenue (in person, phone, Skype, etc.) to discuss the specifics of the request.
Housing Appeal Deliberation & Decision
During the academic year, a weekly meeting takes place (typically on Tuesdays) for the Housing Appeal Review Team (HART) to review requests & make decisions. Decisions are conveyed back to the student via email by OSL. The HART decision is final.