Housing Assignments

All Williams students are expected to utilize the regular processes below to determine their housing assignments:

  • For housing during a student’s first year, assignments are made by Student Life during the summer.
  • For housing during a student’s sophomore, junior, and senior years, students select rooms via the General Upperclass Lottery, Off-Campus Lottery (senior year), Co-Op Lottery (senior year), or the NLT Lottery.
  • For housing upon the readmission of a returning student or the admission of a transfer student, students select rooms via the August Mini-Lottery, the December Mini-Lottery, or the January Mini-Lottery, depending upon when the student is returning or transferring to Williams.
  • For housing upon the return of a student studying away, students select rooms via the Study Away Room Share process, the December Mini-Lottery, or the January Mini-Lottery, depending upon when the student is returning from studying away.
  • For housing during the summer, assignments are made by Student Life during the spring semester.

Students are expected to be familiar with all pertinent information regarding these processes and to do their part (completing applications, meeting deadlines, etc.).

  • Regular Housing Assignment & Selection Processes

    There are several general housing lottery & assignment processes that occur throughout the year. They are shown below, in chronological order starting in the summer.

    Students who change rooms without receiving approval from OSL will be fined $250 and may be referred to the Dean’s Office for possible disciplinary action.

    First-year Housing Assignments

    Incoming first-year students complete an online housing questionnaire during the late-spring, early-summer period. Student Life utilizes a computer-based matching system to create each Entry and to assign rooms. First-year students will find their housing assignments in the Williams Housing Portal by late July or early August; an email notice to check the Housing Portal will go out to all first-year students at that time.

    August Mini-Lottery & Draw

    Who’s Eligible:  any upperclass student enrolled on-campus for the fall who does not already have a housing assignment, will participate in this lottery & draw. This lottery & draw are optional for any upperclass student enrolled on-campus to give up their current housing assignment to try for something else. The entire process takes place in the Williams Housing Portal.

    New housing assignments take effect:  as of the start of Fall Semester.

    September Mini-Lottery & Draw

    Who’s Eligible:  any upperclass student enrolled on-campus in the Fall Semester may enter this optional lottery to give up their current housing assignment to try for something else. The entire process takes place in the Williams Housing Portal.

    New housing assignments take effect:  immediately after the draw.

    Off-Campus Lottery

    Who’s Eligible:  Current juniors may enter this optional lottery to be released to live off-campus for their senior year. The entire process takes place in the Williams Housing Portal.

    When Is the Lottery:  in September/October of the student’s junior year.

    Important Notes:

    • There is a cap of 125 releases in place.
    • No preference is given to students who sign an off-campus lease in advance of the lottery.
    • Students who accept an off-campus release from the College whose off-campus situation changes may request to return to campus housing, but they may not enter another on-campus housing lottery until the August Lottery (and are thus ineligible  for the Co-op Housing Lottery & Draw and the General Housing Lottery & Draw).

    October Mini-Lottery & Draw

    Who’s Eligible:  any upperclass student enrolled on-campus in the Fall Semester may enter this optional lottery to give up their current housing assignment to try for something else. The entire process takes place in the Williams Housing Portal.

    New housing assignments take effect:  immediately after the draw.

    Co-op Housing Lottery & Draw

    Who’s Eligible:  current juniors who have not accepted off-campus release for their senior year may enter this optional lottery. The entire process takes place in the Williams Housing Portal.

    When is the Lottery & Draw:  in October of the student’s junior year.

    New housing assignments take effect:  the following academic year.

    Important Note:  students who accept a Co-op assignment may not enter another on-campus housing lottery until the August Lottery (and are thus ineligible for the General Housing Lottery & Draw).

    December Mini-Lottery & Draw

    Who’s Eligible:  students returning to campus for Winter Study after being away for the Fall Semester, will participate in this lottery & draw if they have not arranged a Study-Away Room Share agreement.  Any upperclass student enrolled on-campus in the Fall Semester + Winter Study + Spring Semester may opt into this lottery to give up their current housing assignment to try for something else. The entire process takes place in the Williams Housing Portal.

    New housing assignments take effect:  at the start of Winter Study.

    January Mini-Lottery & Draw

    Who’s Eligible:  students returning to campus for Spring Semester after being away for the Fall Semester + Winter Study, will participate in this lottery & draw if they have not arranged a Study-Away Room Share agreement.  Any upperclass student enrolled on-campus during Winter Study + Spring Semester may opt into this lottery to give up their current housing assignment to try for something else. The entire process takes place in the Williams Housing Portal.

    New housing assignments take effect:  at the start of Spring Semester.

    February Mini-Lottery & Draw

    Who’s Eligible:  any upperclass student enrolled on-campus in the Spring Semester may enter this optional lottery to give up their current housing assignment to try for something else. The entire process takes place in the Williams Housing Portal.

    New housing assignments take effect:  immediately after the draw.

    Summer Housing Assignments

    Who’s Eligible:  eligibility priority is given to students in pre-approved Division I, II, & III programs and the CES program.  As space allows, individual current Williams students who are employed directly by the College for a minimum of 20 hours a week and a minimum of 5 weeks will also be eligible. The entire process takes place in the Williams Housing Portal.

    When are Applications Accepted:  typically starting late March.

    When are Assignments Made:  typically mid-May.

    General Housing Lottery & Draw for Next Academic Year

    Who’s Eligible:  rising seniors, rising juniors, & rising sophomores who are confirmed by the Dean’s Office by the annual deadline (typically sometime in April) to be enrolled on-campus for the upcoming Fall Semester, who:

    • are not studying away for the fall semester, verified by the Dean’s Office by the annual April deadline date
    • have not already accepted off-campus release for their senior year
    • have not already accepted a Co-op assignment for their senior year
    • have not already accepted a residential leadership position (JA, HC, ND) for the Fall Semester
    • have not already accepted a Housing Appeals pre-assignment
    • have not already accepted a pull-in assignment with a residential leadership position or a Housing Appeals student

    When is the Lottery & Draw:  typically late April into early May. The entire process takes place in the Williams Housing Portal.

  • Changing Rooms

    It is very important that students who wish to change rooms during the academic year do so only through the processes established by Student Life. The College keeps record of each student's residency for several purposes, including but not limited to student & building security, communication, and damage billing.

    Students who change rooms without receiving approval from Student Life will be fined $250 and may be referred to the Dean's Office for possible disciplinary action.

    Temporary Housing Changes

    Students with an urgent/temporary medical issue that they believe will be negatively impacted by their current housing assignment should contact the Health Center or the Housing Systems Coordinator in Student Life during regular business hours, or Campus Safety outside of regular business hours. Emergency/temporary rooms will be used if the situation is deemed to warrant it. Students given an emergency/temporary room to borrow for a medical issue are expected to return to their regular housing assignment as soon as the Health Center determines that the student is able to do so.

    Students with an urgent/temporary non-medical issue that they believe will be negatively impacted by their current housing assignment should contact the Dean's Office or the Housing Systems Coordinator in Student Life during regular business hours, or Campus Safety outside of regular business hours. Emergency/temporary rooms will be used if the situation is deemed to warrant it. Students given an emergency/temporary room to borrow for a non-medical issue are expected to return to their regular housing assignment as soon as the Dean's Office determines that the student is able to do so.

    The College reserves the right to require housing changes for any student at any time for any reason.

    Permanent Housing Changes

    First-year students are expected to remain in the room assigned to them for the duration of their first year.

    Upperclass students may opt to change rooms through any of the six Mini-Lotteries or through the Room Swap process.

    The College reserves the right to require housing changes for any student at any time for any reason.

  • Mini-Lotteries

    Mini-Lotteries are for sophomores, juniors, & seniors only. First-year students may *not* participate in these lotteries.

    The Application Form will be found in the Williams Housing Portal when they are being accepted.

    August 2017 Mini-Lottery

    • Friday, July 28 @ 9am = Applications Available in Portal
    • Tuesday, August 1 = Applications Due by 11am
    • Friday, August 4 = Room Selection in Portal
    • Room assignment changes take effect as of the beginning of the fall semester

    September 2017 Mini-Lottery

    • Tuesday, September 12 = Applications Available in portal
    • Sunday, September 17 = Applications Due by 11:55pm
    • Thursday, September 21 = Room Selection in Portal
    • Room assignment changes take effect immediately after selection

    October 2017 Mini-Lottery

    • Tuesday, October 10 = Applications Available Online
    • Sunday, October 15 = Applications Due by 11:55pm
    • Thursday, October 19 = Room Selection
    • Room assignment changes take effect immediately after selection

    December 2017 Mini-Lottery

    • Tuesday, November 28 = Applications Available Online
    • Sunday, December 3 = Applications Due by 11:55pm
    • Friday, December 8 = Room Selection
    • Room assignment changes take effect as of the beginning of Winter Study

    January 2018 Mini-Lottery

    • Tuesday, January 9 = Applications Available Online
    • Sunday, January 14 = Applications Due by 11:55pm
    • Monday, January 22 = Room Selection
    • Room assignment changes take effect as of the beginning of spring semester

    February 2018 Mini-Lottery

    • Tuesday, February 6 = Applications Available Online
    • Sunday, February 11 = Applications Due by 11:55pm
    • Thursday, February 15 = Room Selection
    • Room assignment changes take effect immediately after selection
    Please note:
    • These lotteries are seniority-based, randomized within the same class year.
    • Lottery numbers and the pick order with your specific timeframe will be found in the Portal once the numbers have been run.
    • Selection for these lotteries are held via the portal.
    • In advance of the draw, be sure to prepare, do your homework, and be ready to make your choice right away when it’s your turn to choose.  Our website has a ton of info readily available.
    • A listing of available rooms can be found in the Portal.
    • By applying, you are giving up the housing assignment you currently have, for anyone else to take during selection. (You may re-take the room if it’s still available when it’s your turn to select a room, if you wish to do so.)
    • The default is that double-room occupants are the same gender. However, doubles may be gender-neutral if both students agree to it.  Contact Gail Rondeau Hebert for Portal assistance with this.
    • You may pull another person who is in the lottery, into an open double with you if that person hasn’t already chosen a room when it’s your turn. Contact Gail Rondeau Hebert for Portal assistance with this.
    • If you choose half of an open double, you may have a roommate who selects the other half after you. If you do not have a roommate by the end of this draw, it is possible you will have a roommate at some point later on. Double-singles cannot be guaranteed.
    • Gender caps will be monitored.
    • Students who change rooms without receiving approval from Student Life will be fined $250 and may be referred to the Dean’s Office for possible disciplinary action.

    Here is the link to building descriptions & floor plans.

    Questions? Contact Gail Rondeau Hebert, Housing Systems Coordinator

  • Room Swaps

    Sophomores, juniors, & seniors who are enrolled for the correlated term and have an on-campus housing assignment for the correlated term may request a room swap during four specific timeframes throughout the academic year 2017-2018:

    The Room Swap Application will be available below during the indicated Room Swap timeframes.

    • Room Swap 1 = Opens Friday, July 21, 2017, closes Friday, July 28 at 11:55pm.
    • Room Swap 2 = Opens Friday, Sept 22, 2017 closes Friday, October 6 at 11:55pm.
    • Room Swap 3 = Opens Friday, Oct 20, 2017 closes Friday, November 10 at 11:55pm.
    • Room Swap 4 = Opens Friday, Feb 16, 2018, closes Friday, March 2 at 11:55pm.

    Room Swaps may involve two students or three students. You may only be involved in one swap during any Room Swap timeframe. Room Swaps outside of these parameters are not allowed.

    It is preferred that swaps are between students of the same gender. Non-same-gender swaps may be considered based upon a building’s gender cap and the overall requests submitted by the deadline.

    Students who change rooms without receiving approval from Student Life will be fined $250 and may be referred to the Dean’s Office for possible disciplinary action.

    Questions? Contact Gail Rondeau Hebert, Housing Systems Coordinator.

     

  • Study Away Room Share

    If you have been accepted to a Study Away program, you will receive information from Student Life about departing and returning to campus. Included in this information will be application and deadline information for any/all upcoming housing processes. Please be sure to read all emails from Student Life as this will be our way of communicating this information.

    A Study-Away Room Share is when two students (one studying away in the fall and one studying away in the spring) arrange to hand off the room from one semester to the other during the same academic year.

    The process for Study-Away Room Share for the 2017-2018 academic year will take place from Monday, November 6th through Wednesday, November 15th in the fall of 2017. The process will take place within the Williams Housing Portal.

    Remember:

    • Even if you’ve already had a verbal agreement with another student to do this, be sure to submit the form.
    • You may only be in one Room Share.
    • If you arrange a Room Share and you are both on-campus during Winter Study, the student returning from study-away will participate in the December lottery to select a room to use just during Winter Study, after which they will move to the Room Share room for the spring. (Keep in mind, the temporary room could very likely be a shared double due to limited housing availability.)
    • If the room’s current occupant’s study-away plans change, the Room Share is no longer valid and the current occupant retains the room.
    • Students who change rooms without receiving approval from Student Life will be fined $250 and may be referred to the Dean’s Office for possible disciplinary action.

    “I’m returning, but I can’t/didn’t make a Room Share arrangement. How do I get a housing assignment?”

    You’ll participate in the December Mini-Lottery (for students returning as of Winter Study), or the January Mini-Lottery (for students returning as of Spring Semester).

    Questions? Contact Gail Rondeau Hebert, Housing Systems Coordinator.

  • Housing Appeals

    All Williams students are expected to utilize the College's regular housing assignment processes, and are expected to abide by all College policies and procedures having to do with housing. However, if a student has a significant diagnosis, condition, or situation that cannot be addressed via the regular processes or within College policies, they may request an appeal of those expectations by submitting the form below & following the process. Except as necessary to the decision-making process, all student information will be maintained as confidential.

    Students should never request a Housing Appeal lightly. The process is not intended to provide an "easy-out" for a student to avoid participating in a regular process, to be exempted from housing policies, or to secure for oneself a better room than one already has. Any student who is found to have misrepresented their situation in a Housing Appeal may be denied by Student Life from inclusion in a correlated regular housing assignment process, and may be referred to the Dean's Office for possible disciplinary action.

    Please note:

    • HART's decisions on appeal requests are final.
    • For requests that result in an pre-assignment into housing prior to the General Upperclass Lottery or the Co-Op Lottery, the student requestor may bring up to three friends with them if the specific housing assignment allows it. The pull-ins will also be assigned by HART; depending upon the specific request, the student may be required to fill double rooms with themselves and/or the pull-ins. Additional pull-ins may be considered if HART determines that the specific situation requires them
    • For requests that result in a pre-assignment into housing prior to any lottery, the student requestor may choose to reject the assignment made by HART and instead participate in the draw - however, the student will be bumped to the end of their class year's pick times for the draw.
    • Because the Williams campus is relatively small and general proximity from one side of campus to another is typically a 15-minute walk or less, close proximity to a campus resource as a request holds a very high bar for consideration, typically only for significant mobility issues.
    • Students requesting an appeal in advance of a housing assignment process are responsible to do so with adequate advance planning for a potential appeal to take effect in advance of the affected process - at the latest a request should allow for a decision to be made at least a full week prior to the start of an assignment's application process. Housing assignment processes will not be delayed due to pending housing appeals.
    • Housing Appeals for any lottery process that are requested after the lottery numbers have been run, will not be reviewed in advance of that selection process taking place.
    • Housing Appeals that are requested after the General Housing Lottery in regard to the following fall semester's housing will not be reviewed until mid-late July just prior to the August Mini-Lottery.

    Requesting a Housing Appeal, Gathering Information
    1. The student submits the online Request for Housing Appeal (RHA) form below. Upon submission, all RHAs are automatically sent to the Housing Systems Coordinator (Gail Rondeau Hebert), and to those that correspond with the selections the student makes on the form:

    2. The student will receive an automatic response via email with a copy of the form; it will include who to speak further with regarding their request.
    3. The student will reach out to the correlating staff member(s) to schedule a time to meet with them to discuss the specifics of their request.

    Housing Appeal Deliberation & Decision
    During the academic year, a weekly in-person meeting takes place for HARTs to deliberate requests & make their decisions. The decision will be conveyed back to the student by the Housing Systems Coordinator. The HART decision is final.

    When you submit the form below, you will receive an automated email within a few minutes - that is both your receipt and instructions for next steps. If you do not receive a copy of the request, you likely missed some required fields - please resubmit your request and make sure you respond to all of the required fields.

    • Check the box(es) that most accurately describe(s) the reason for your request. The person/s listed next to your selection/s will receive a copy of your submitted form.
    • Choose whether you are a first-year student, or an upperclass (sophomore, junior, senior) student. The person listed next to your selection will receive a copy of your submitted form.
    • "By clicking the "I Understand & Accept" box below, I affirm that I understand that this form submission will be electronically delivered to the Housing Systems Coordinator (Gail Rondeau Hebert) as well as to others who correspond to my selections on the form."
    • "By clicking the "I Understand & Accept" box below, I affirm that I understand & accept that it is my responsibility to reach out to the corresponding staff member(s) to discuss the reason for my request."
    • "By clicking the "I Consent" box below, I consent to the sharing of personal information within the Housing Appeal Review Team (HART), including medication information, that is pertinent to my reason for requesting this appeal."
    • "By clicking the "I Understand & Accept" box below, I affirm that I understand and accept that the decision of the Housing Appeals Review Team is final."
    • "By clicking the "I Understand & Accept" box below, I affirm that I understand and accept that if I reject a HART Pre-Lottery Housing Assignment to instead participate in the correlating draw, that my pick time will be at the end of the pick times that correlate to my class year."
  • Gender Inclusivity

    Incoming first-year students are invited to indicate on their housing preference form if there is anything about their gender identity and related housing preferences that they would like us to keep in mind for first-year housing assignments.

    Sophomores, juniors, and seniors may opt to live in a double with another sophomore, junior, or senior regardless of gender identity. In non-same-gender roommate situation, both roommates must agree in advance to the arrangement.

    Contact Doug Schiazza, Director of Student Life, with any questions about gender inclusivity & housing.

  • Married Couples & Families

    Married couples without children where both spouses are actively enrolled at Williams simultaneously may live together in a double in student housing.

    The College does not provide housing for married couples where one spouse is actively enrolled at Williams and the other is not, nor for families.