Housing Assignments

Incoming first-year students are assigned housing by the Office of Student Life during the summer prior to their first year. Upperclass students select their rooms through room draw processes. Students are expected to be familiar with all pertinent information regarding these processes and to do their part (completing applications, meeting deadlines, etc.).

  • Regular Housing Assignment & Selection Processes

    There are several general housing lottery & assignment processes that occur throughout the year. They are shown below, in chronological order starting in the summer.

    Students who change rooms without receiving approval from OSL will be fined $250 and may be referred to the Dean’s Office for disciplinary action.

    First-year Housing Assignments

    Incoming first-year students complete an online housing questionnaire during the late-spring, early-summer period.  The Office of Student Life utilizes a computer-based matching system to create each Entry and to assign rooms. First-year students will find their housing assignments in the central database system (PeopleSoft) by late July or early August; an email notice to check PeopleSoft will go out to all first-year students at that time.

    August Mini-Lottery & Draw

    Who’s Eligible:  any upperclass student enrolled on-campus for the fall who does not already have a housing assignment, will participate in this lottery & draw.  This lottery & draw are optional for any upperclass student enrolled on-campus to give up their current housing assignment to try for something else.

    New housing assignments take effect:  as of the start of Fall Semester.

    September Mini-Lottery & Draw

    Who’s Eligible:  any upperclass student enrolled on-campus in the Fall Semester may enter this optional lottery to give up their current housing assignment to try for something else.

    New housing assignments take effect:  immediately after the draw.

    Off-Campus Lottery

    Who’s Eligible:  Current juniors may enter this optional lottery to be released to live off-campus for their senior year.

    When Is the Lottery:  in September/October of the student’s junior year.

    Important Notes:

    • There is a cap of 125 releases in place.
    • No preference is given to students who sign an off-campus lease in advance of the lottery.
    • Students who accept an off-campus release from the College whose off-campus situation changes may request to return to campus housing, but they may not enter another on-campus housing lottery until the August Lottery (and are thus ineligible  for the Co-op Housing Lottery & Draw, Quiet Housing Lottery & Draw, and General Housing & Draw).

    October Mini-Lottery & Draw

    Who’s Eligible:  any upperclass student enrolled on-campus in the Fall Semester may enter this optional lottery to give up their current housing assignment to try for something else.

    New housing assignments take effect:  immediately after the draw.

    Co-op Housing Lottery & Draw

    Who’s Eligible:  current juniors who have not accepted off-campus release for their senior year may enter this optional lottery.

    When is the Lottery & Draw:  in October of the student’s junior year.

    New housing assignments take effect:  the following academic year.

    Important Note:  students who accept a Co-op assignment may not enter another on-campus housing lottery until the August Lottery (and are thus ineligible for the Quiet Housing Lottery & Draw and General Housing & Draw).

    December Mini-Lottery & Draw

    Who’s Eligible:  students returning to campus for Winter Study after being away for the Fall Semester, will participate in this lottery & draw if they have not arranged a Study-Away Room Share agreement.  Any upperclass student enrolled on-campus in the Fall Semester + Winter Study + Spring Semester may opt into this lottery to give up their current housing assignment to try for something else.

    New housing assignments take effect:  at the start of Winter Study.

    January Mini-Lottery & Draw

    Who’s Eligible:  students returning to campus for Spring Semester after being away for the Fall Semester + Winter Study, will participate in this lottery & draw if they have not arranged a Study-Away Room Share agreement.  Any upperclass student enrolled on-campus during Winter Study + Spring Semester may opt into this lottery to give up their current housing assignment to try for something else.

    New housing assignments take effect:  at the start of Spring Semester.

    February Mini-Lottery & Draw

    Who’s Eligible:  any upperclass student enrolled on-campus in the Spring Semester may enter this optional lottery to give up their current housing assignment to try for something else.

    New housing assignments take effect:  immediately after the draw.

    Summer Housing Assignments

    Who’s Eligible:  eligibility priority is given to students in pre-approved Division I, II, & III programs and the CES program.  As space allows, individual current Williams students who are employed directly by the College for a minimum of 20 hours a week and a minimum of 5 weeks will also be eligible.

    When are Applications Accepted:  typically starting late March.

    When are Assignments Made:  typically mid-May.

    General Housing Lottery & Draw for Next Academic Year

    Who’s Eligible:  rising seniors, rising juniors, & rising sophomores who are confirmed by the Dean’s Office by the annual deadline (typically sometime in April) to be enrolled on-campus for the upcoming Fall Semester, who:

    • are not studying away for the fall semester, verified by the Dean’s Office by the annual April deadline date
    • have not already accepted off-campus release for their senior year
    • have not already accepted a Co-op assignment for their senior year
    • have not already accepted a residential leadership position (JA, HC, ND) for the Fall Semester
    • have not already accepted a Special Housing Considerations pre-assignment
    • have not already accepted a pull-in assignment with a residential leadership position or a Special Housing Considerations student

    When is the Lottery & Draw:  typically late April into early May.

  • Changing Rooms

    It is very important that students who wish to change rooms during the academic year do so only through the processes established by the Office of Student Life. The College keeps record of each student's residency for several purposes, including but not limited to student & building security, communication, and damage billing.

    Students who change rooms without receiving approval from OSL will be fined $250 and may be referred to the Dean's Office for disciplinary action.

  • Special Housing Considerations (SHoC)

    If you have a housing assignment situation that you believe should be considered during one of the housing lottery or assignment processes, you may submit a Special Housing Considerations Request in that process through the Williams Housing Portal.

    In order for the reviewers to determine the most appropriate response to your request, please be as thorough as you can be. We realize this may require you to share personal information – please know that we are very sensitive to that, and that your information will be held confidentially and used only to inform the decision on your request.


    A Note about Title IX Related Requests

    If your request is related to a Title IX issue, you may opt to share your rationale for your request directly with the Title IX Coordinator (Toya Camacho), the Title IX Deputy Coordinator (Marlene Sandstrom), and/or the Director of Sexual Assault Prevention & Response (Meg Bossong), and have them speak with other reviewers on your behalf, rather than include your rationale through the Portal. For more information about Title IX at Williams, click here.


    The Process

    Click here for a flowchart of the process.

    • Student submits the info through the Portal.
    • The Director of the Office of Student Life (Doug Schiazza) will review the info and will determine the appropriate reviewing team. The staff as noted below will typically be the reviewers. However, additional input may be requested from others by either the Director of OSL or by the reviewing group based upon the specific request.
    • Director of OSL forwards the request to the reviewers.
    • The outcome of the review will be sent to the requestor by the Housing Assignments Coordinator (Gail Rondeau Hebert) via email and/or via the Portal.

    Reviewing Teams

    All Reviewing Teams include the Housing Assignments Coordinator (Gail Rondeau Hebert).
    Additional Reviewers based on Requestor and/or Request Type:
    Sophomore, Junior, & Senior Requests
    + Assistant Director for Residential Life & Housing (Patty Leahey-Hays)
    First-Year Requests
    + Dean of First-Year Students (Dave Johnson)
    Documented or Documentable Disability with Long-Term or Permanent Housing Implications
    + Director of  Student Health Administrative Services (Angie Marano)
    + Director of Accessible Education (G.L.M. Wallace)
    + Assistant Vice President for Diversity & Inclusion (Toya Camacho)
    Medical or Psychological Condition with Short-Term or Temporary Housing Implications
    + Director of Student Health Administrative Services (Angie Marano)
    Religious Considerations
    + Chaplain to the College (Rick Spalding)
    Title IX Considerations
    + Assistant Vice President for Diversity & Inclusion / Title IX Coordinator (Toya Camacho)
    + Dean of the College / Title IX Deputy Coordinator (Marlene Sandstrom)
    + Director of Sexual Assault Prevention & Response (Meg Bossong)
    For more information about Title IX at Williams, click here.

    General Questions about SHoC requests and/or the process?
    Contact Doug Schiazza, Director of OSL

  • Gender Inclusivity

    Incoming first-year students are invited to indicate on their housing preference form if there is anything about their gender identity and related housing preferences that they would like us to keep in mind for first-year housing assignments.

    Sophomores, juniors, and seniors may opt to live in a double with another sophomore, junior, or senior regardless of gender identity. In non-same-gender roommate situation, both roommates must agree in advance to the arrangement.

  • Married Couples & Families

    Married couples without children where both spouses are actively enrolled at Williams simultaneously may live together in a double in student housing.

    The College does not provide housing for married couples where one spouse is actively enrolled at Williams and the other is not, nor for families.

  • Mini-Lotteries

    Mini-Lotteries are for sophomores, juniors, & seniors only. First-year students may *not* participate in these lotteries.

    The Application Form will be found in the Williams Housing Portal when they are being accepted.

    August 2017 Mini-Lottery

    • Friday, July 28 @ 9am = Applications Available in Portal
    • Tuesday, August 1 = Applications Due by 11am
    • Friday, August 4 = Room Selection in Portal
    • Room assignment changes take effect as of the beginning of the fall semester

    September 2017 Mini-Lottery

    • Tuesday, September 12 = Applications Available in portal
    • Sunday, September 17 = Applications Due by 11:55pm
    • Thursday, September 21 = Room Selection in Portal
    • Room assignment changes take effect immediately after selection

    October 2017 Mini-Lottery

    • Tuesday, October 10 = Applications Available Online
    • Sunday, October 15 = Applications Due by 11:55pm
    • Thursday, October 19 = Room Selection
    • Room assignment changes take effect immediately after selection

    December 2017 Mini-Lottery

    • Tuesday, November 28 = Applications Available Online
    • Sunday, December 3 = Applications Due by 11:55pm
    • Friday, December 8 = Room Selection
    • Room assignment changes take effect as of the beginning of Winter Study

    January 2018 Mini-Lottery

    • Tuesday, January 9 = Applications Available Online
    • Sunday, January 14 = Applications Due by 11:55pm
    • Friday, January 19 = Room Selection
    • Room assignment changes take effect as of the beginning of spring semester

    February 2018 Mini-Lottery

    • Tuesday, February 6 = Applications Available Online
    • Sunday, February 11 = Applications Due by 11:55pm
    • Thursday, February 15 = Room Selection
    • Room assignment changes take effect immediately after selection
    Please note:
    • These lotteries are seniority-based, randomized within the same class year.
    • Lottery numbers and the pick order with your specific timeframe will be found in the Portal once the numbers have been run.
    • Selection for these lotteries are held via the portal.
    • In advance of the draw, be sure to prepare, do your homework, and be ready to make your choice right away when it’s your turn to choose.  Our website has a ton of info readily available.
    • A listing of available rooms can be found in the Portal.
    • By applying, you are giving up the housing assignment you currently have, for anyone else to take during selection. (You may re-take the room if it’s still available when it’s your turn to select a room, if you wish to do so.)
    • The default is that double-room occupants are the same gender. However, doubles may be gender-neutral if both students agree to it.  Contact Gail Rondeau Hebert for Portal assistance with this.
    • You may pull another person who is in the lottery, into an open double with you if that person hasn’t already chosen a room when it’s your turn. Contact Gail Rondeau Hebert for Portal assistance with this.
    • If you choose half of an open double, you may have a roommate who selects the other half after you. If you do not have a roommate by the end of this draw, it is possible you will have a roommate at some point later on. Double-singles cannot be guaranteed.
    • Gender caps will be monitored.
    • Students who change rooms without receiving approval from OSL will be fined $250 and may be referred to the Dean’s Office for disciplinary action.

    Here is the link to building descriptions & floor plans.

    Questions? Contact Gail Rondeau Hebert, Housing Assignments Coordinator

  • Room Swaps

    Sophomores, juniors, & seniors who are enrolled for the correlated term and have an on-campus housing assignment for the correlated term may request a room swap during four specific timeframes throughout the academic year 2017-2018:

    • Room Swap 1 = Opens Friday, July 21, 2017, closes Friday, July 28 at 11:55pm.
    • Room Swap 2 = Opens Friday, Sept 22, 2017 closes Friday, October 6 at 11:55pm.
    • Room Swap 3 = Opens Friday, Oct 20, 2017 closes Friday, November 10 at 11:55pm.
    • Room Swap 4 = Opens Friday, Feb 16, 2018, closes Friday, March 2 at 11:55pm.

    Room Swaps may involve two students or three students. You may only be involved in one swap during any Room Swap timeframe.  Room Swaps outside of these parameters are not allowed.

    It is preferred that swaps are between students of the same gender.  Non-same-gender swaps may be considered based upon a building’s gender cap and the overall requests submitted by the deadline.

    The Room Swap form will show in the Williams Housing Portal during each timeframe noted above.  If the form is not shown in the Portal, Room Swap requests are not currently being accepted.

    Students who change rooms without receiving approval from OSL will be fined $250 and may be referred to the Dean’s Office for disciplinary action.

    Questions?  Contact Gail Rondeau Hebert, Housing Assignments Coordinator.

     

  • Study Away Room Share

    If you have been accepted to a Study Away program, you will receive information from the Office of Student Life about departing and returning to campus. Included in this information will be application and deadline information for any/all upcoming housing processes. Please be sure to read all emails from the Office of Student Life as this will be our way of communicating this information.

    A Study-Away Room Share is when two students (one studying away in the fall and one studying away in the spring) arrange to hand off the room from one semester to the other during the same academic year.

    The process for Study-Away Room Share for the 2017-2018 academic year will take place on dates TBD in the fall of 2017. The process will take place within the Williams Housing Portal.

    Remember:

    • Even if you’ve already had a verbal agreement with another student to do this, be sure to submit the form.
    • You may only be in one Room Share.
    • If you arrange a Room Share and you are both on-campus during Winter Study, the student returning from study-away will participate in the December lottery to select a room to use just during Winter Study, after which they will move to the Room Share room for the spring.  (Keep in mind, the temporary room could very likely be a shared double due to limited housing availability.)
    • If the room’s current occupant’s study-away plans change, the Room Share is no longer valid and the current occupant retains the room.
    • Students who change rooms without receiving approval from OSL will be fined $250 and may be referred to the Dean’s Office for disciplinary action.

    “I’m returning, but I can’t/didn’t make a Room Share arrangement.  How do I get a housing assignment?”

    You’ll participate in the December Mini-Lottery (for students returning as of Winter Study), or the January Mini-Lottery (for students returning as of Spring Semester).

    Questions?  Contact Gail Rondeau Hebert, Housing Assignments Coordinator.