During the summer, most of Williams’ student residences are being used by summer conference programs, and others are having various levels of maintenance performed. Even so, each summer a handful of residences are available to house summer students who meet certain eligibility criteria.
Read through the important information below for more details about summer student housing at Williams for 2018.
Applications will be accepted via the Williams Housing Portal starting on March 27, 2018.
Post-Spring/Pre-Summer Period: Tuesday, May 22, 2018 @ 12noon, through Monday, June 11, 2018 @ 2pm
Regular Summer Period: Monday, June 11, 2018 @ 2pm, through Saturday, August 18, 2018 @ 12noon
Post-Summer/Pre-Fall Period: Saturday, August 18, 2018 @ 12noon – Saturday, September 1, 2018 @8am
Please note: actual move-in and move-out days will vary depending upon each student’s approved housing dates.
Two Important Notes
1. Garfield will come offline as of the end of the day Tuesday, May 22, 2018. Any Garfield spring student resident approved to remain on-campus beyond Tuesday, May 22, 2018, will need to move to individually-determined housing on May 22, 2018. More information will be given to those particular students when the time comes.
2. Mission Park and the Frosh Quad will be used from May 30-June 3 to prepare for & accommodate families of graduating seniors. Any Mission Park or Frosh Quad spring student resident approved to remain on-campus beyond Tuesday, May 29, 2018, will need to move to individually-determined housing on May 29, 2018. More information on this will be given to those particular students when the time comes.
Pre-Approved Late Stay Programs/Categories
Students involved in a pre-approved late-stay program/category will be able (in most cases) to remain in their spring semester housing assignment until certain dates (see below). OSL will be given rosters of these students by those coordinating the programs. Students who are part of one or more of these programs do not need to request housing individually UNLESS they also plan to request summer housing or additional housing beyond the dates for which their program/s are approved.
The pre-approved programs/categories include:
- Graduating Seniors in the Class of 2018 (must move out no later than Sunday, June 3 @ 5pm)
- JA’s to the Class of 2022 and their trainers (must move out no later than Friday, May 25 @ 12noon)
- WOOLF Staff (must move out no later than Saturday, May 26 @ 12noon)
- WOOLF Leaders & Trainers (stay at the Fieldhouse and are expected to be moved out of their spring semester housing by Tuesday, May 22 @ 12noon – speak with Scott Lewis if you have any questions)
- All other EphVentures (Exploring the Arts, Leading Minds, ROOT, Team EPH, Where Am I?) Leaders in training and their trainers (must move out no later than Friday, May 25 @ 12noon)
- First Gen Orientation Leaders (must move out no later than Friday, May 25 @ 12noon)
- International Student Orientation Leaders (must move out no later than Friday, May 25 @ 12noon)
- The Williams Record Student Staff (must move out no later than Sunday, June 3 @ 5pm)
- Commencement Band & Commencement Choir Members (must move out no later than Sunday, June 3 @ 5pm)
- CLiA’s Give It Up Workers (must move out no later than Monday, June 4 @ 10am)
- Commencement+Reunion Rangers (may remain in spring semester housing until Monday, June 4 – will move to Dodd & Prospect on Monday, June 4, and then must move out no later than Monday, June 11 @ 2pm)
- Dining Services Student Staff (may remain in spring semester housing until Monday, June 4 – will move to Prospect on Monday, June 5, and then must move out no later than Monday, June 11 @ 2pm)
- Library Student Staff (may remain in spring semester housing until Monday, June 4 – will move to summer student housing in Morgan on Monday, June 4)
Individual Requests / Other
Due to increasingly-high usage of campus residential facilities by the College’s Reunion program, summer students who wish to remain in Williamstown from the end of the spring semester to the beginning of the official summer housing period are strongly urged to make their own housing accommodations elsewhere off-campus during this May 22 – June 11 time period.
That said, to make this kind of individual request, utilize the Summer Housing application in the Williams Housing Portal and follow the instructions. Students approved for this option will be assigned by Student Life into Morgan for both the pre-summer period and for the summer. Morgan is the only building that will be available during this pre-summer period to those who would also be eligible for housing during the Regular Summer Period (see below). Should there be more student requests than available beds in Morgan, Student Life reserves the right to prioritize based on students’ home address distance from campus.
Current Williams students (including graduating seniors) who are involved in pre-approved Division I, II, & III research programs, or the CES program, or employed directly by the College for a minimum of 20 hours a week and a minimum of 5 continuous weeks are eligible. Additionally, current Williams students who are employed by a local, non-Williams employer for a minimum of 20 hours a week and a minimum of 5 continuous weeks are eligible as long as space allows. The last day to move-in is Friday, July 13, 2018.
Division I & II Program Faculty: click here for the notice regarding Division I and II programs from the Dean of the Faculty’s Office. Contact Megan Konieczny with questions or issues/inquiries.
Division III Program Faculty: contact TBD with questions or issues/inquiries.
Please note: any student’s eligibility to stay on-campus may be denied and/or revoked by the Dean of the College or Student Life at any time.
The Summer Housing application can be found in the Williams Housing Portal starting on Tuesday, March 27, 2018, through 12noon eastern on Friday, July 13, 2018.
Pre-Approved Early Arrival Programs/Categories
Students involved in a pre-approved early arrival program/category will be able (in most cases) to move directly into their fall semester housing assignment on certain dates (see below). Students who are part of one or more of these programs do not need to request early arrival housing individually UNLESS they are also in summer housing until Saturday, August 18 AND wish to remain on campus until their program/category start date AND can move to their fall housing assignment on Monday, August 20 @ 5pm.
The pre-approved programs/categories include, by arrival date/time:
Monday, August 20 @ 5pm
- JA’s to the Class of 2022 and their trainers
- International Orientation Leaders
- First Gen Orientation Leaders
- Transfer Orientation Leaders
- Veteran Orientation Leaders
- Neighborhood Directors
- House Coordinators
Thursday, August 23 @ 2pm
- OIT Student Staff
Friday, August 24 @ 8am
- International First-Year Students
- First-Gen First-Year Students
- New Transfer Students
- New Veteran Students
- College Council Co-Presidents
- EphVentures DIRECTORS (Exploring the Arts, Leading Minds, ROOT, Team EPH, Where Am I?, WOOLF)
Saturday, August 25 @ 2pm
- EphVentures LEADERS (Exploring the Arts, Leading Minds, ROOT, Team EPH, Where Am I?, WOOLF)
- Upperclass Football Team Members
Monday, August 27 @ 8am
- First-Year Students
Tuesday, August 28 @ 8am
- Upperclass Soccer, Cross Country, Field Hockey, and Volleyball Team Members
Summer-to-Fall Transitional Requests
Summer students who are part of one of the pre-approved Early Arrival Programs/Categories listed above may request to remain on campus from August 18 through to the fall semester under the following stipulations:
- You must be in Summer Student Housing through August 18, AND
- You must be able to move on Monday, August 20 @ 5pm, AND
- You must be living on-campus in the fall of 2018.
Summer students who are NOT part of one of the qualifying programs/criteria listed above may request to remain on campus from August 19 through to the fall semester under the following stipulations:
- You must be in Summer Student Housing through August 18, AND
- You must be able to move on Monday, August 20 @ 5pm, AND
- You must be living on-campus in the fall of 2018, AND
- You are either providing critical work for a department or faculty member (will be confirmed individually), or your home address is outside of a 425-mile radius of campus (see the map).
The application process will open on Friday, July 20, and applications will be due by Wednesday, July 25. Approvals/denials will be sent on a rolling basis, and further information about moving will be sent in early-mid August to those approved.
If you don’t meet the criteria for approval for transitioning from summer-to-fall housing, but are here for the summer and will be here for the fall, you may be eligible to utilize the free short-term summer-to-fall storage option in Armstrong Basement. See the “Summer-to-Fall Storage” section on the “Campus & Local Services” page.
During the timeframe that applications are being accepted, a link to the application can be found at the bottom of the page.
There is no housing charge to eligible students. However, please note:
- The value of the housing may be considered taxable income for the student; Human Resources has more information about that if you’re interested – contact them directly with questions or concerns @ 413.597.2681.
- Students living on-campus during the summer are required to be on a meal plan through Dining Services, and the cost for this is the responsibility of the student. Click here for more information.
A note about Morgan: Morgan will be used to house those students who are approved for both pre-summer and summer housing. This building is the only building available for this purpose, due to the Alumni Office’s usage of other residence halls during Reunion Week. Doubles will be used as doubles. If you find yourself living alone in a double, you may have a roommate later on.
Students are responsible for their own moves; the College does not provide moving assistance.
Checking In on Tuesday, May 22
Students living in Garfield who are approved to stay beyond May 22 may move in as of 2pm, unless otherwise instructed via email by OSL. Check-in, which includes key/code distribution, will take place at Student Life (Paresky 2nd floor) from 2pm – 4:30pm that day. Students must be fully moved out of Garfield by 11:59pm on May 22.
Checking In on Tuesday, May 29
Students living in Mission Park and the Frosh Quad who are approved to stay beyond May 29 may move in as of 2pm, unless otherwise instructed via email by OSL. Check-in, which includes key/code distribution, will take place at Student Life (Paresky 2nd floor) from 2pm – 4:30pm that day. Students must be fully moved out of Mission Park & the Frosh Quad by 11:59pm on May 29.
Checking In on Monday, June 11
Students approved for summer housing may move in as of 2pm, unless otherwise instructed via email by OSL. Check-in, which includes key/code distribution, will take place at Student Life (Paresky 2nd floor) from 2pm – 9pm that day. Students moving out of other campus housing that day must be fully moved out of that housing by 11:59pm on June 11.
Checking In on Other Days
Please Note: The latest move-in date is Friday, July 13, 2018, to meet the minimum 5-week job requirement.
Approved students may move in as of 9am on the first day of the student’s housing approved dates, unless otherwise instructed via email by OSL. Check-in, which includes key/code distribution, will take place at Student Life (Paresky 2nd floor) during regular business hours (Monday-Friday, 8:30am – 4:30pm – closed on July 4).
You must be moved out by 5pm on the last day of your housing approval – unless your final day is Saturday, 8/18; on 8/18, you must move out by 12noon.
You are expected to leave your room in good condition when you move out – all personal belongings removed, all College furnishings in place, and needing only a simple cleaning.
Fines & charges may apply if you leave personal belongings, if the room needs excessive cleaning, if College furnishings are damaged beyond reasonable wear/tear or missing, if you do not drop off your key, and/or if you do not leave on time. Be sure to drop your key off at the Key Drop-Slot at Paresky 219. (If Paresky is closed when you need to drop off your key, visit Campus Safety.)
Summer students are at all times responsible for their own conduct, and are expected to abide by College policy (these policies & regulations apply during the summer as well unless otherwise noted on this page). When there is a difference of opinion about the interpretation of your rights & responsibilities, you should consult with Campus Safety and/or the Dean’s Office.
The College cannot make space available during the summer months for large student events/parties. However, students may hold basic events/parties that meet all of the following criteria:
- May only be held in a space in Currier, East, Fayerweather, Horn, or Morgan Hall that has a capacity of 99 or less.
- Space usage must be approved by the building’s Summer House Coordinator at least one day in advance.
- Beer/wine only; no hard alcohol.
- No bulk alcohol (such as kegs).
- No more than one 12-ounce serving of beer or one 4-ounce serving of wine per 40% of the venue’s capacity or expected attendance (whichever is lower), per hour (up to 4 hours).
- Appropriate amounts of food & non-alcohol beverages must be available at the event/party.
- No amplified music (beyond an MP3 player at reasonable levels).
Important notes for any student coordinating such an event/party:
- You must follow the rules above and any applicable rules from the Student Handbook.
- You will be the contact person and will be held responsible for clean-up and any damages that occur.
- You can be held responsible for the actions of your guests.
- These events may be shut down by Campus Safety as necessary due to noise complaints, exceeding alcohol lints, overcrowding, or any reason that jeopardizes student safety. You may be subject to a fine of up to $100 for each violation and referral to the Dean’s Office for disciplinary action.
Because there are people on campus across a wide age range, we do not have regulations about summer party hours. However, the Williamstown Police Department may respond to noise complaints. A town ordinance designates midnight as a reasonable ending time for parties. It is expected that all students and others on-campus during the summer will respect the rights of others & act responsibly.
And remember – as always, students are expected to abide by the law of the Commonwealth of Massachusetts, which prohibits the purchase, possession, &/or consumption of alcohol by persons under 21 years of age.
Interactions with Youth Program Participants
There are several youth program participants attending Conferences at Williams during the summer. It is inappropriate for summer students to host these young people in their rooms or to be hosted in the young people’s rooms. It is also inappropriate to invite these young people to student events which include alcohol.
Card readers for Currier, East, Fayerweather, Horn, & Morgan Halls offer admittance to all summer student housing residents who live in one of those buildings.
Applications for student housing for Summer 2018 are available in the Williams Housing Portal from March 27, 2018, through Friday, July 13, 2018 @ 12noon. Notice of approval or denial will be made on a rolling basis. Actual assignments will be made by the Office of Student Life. Questions? Contact Gail Rondeau Hebert.
All Dates & Times are Subject to Change