The Office of Student Life provides operational management of the four venues below. To request to reserve space in one of these buildings for a meeting, program or event, use the Room Scheduler (EMS). The Operations Coordinator will be in touch with you via email after you submit your request to ask about your program, A/V needs, etc., and to get an account number from you for associated costs of using the space. Requests are not confirmed in the Online Room Scheduler until the Operations Coordinator has all relevant information from the requestor and has determined that the requested usage is appropriate for the venue.
The Paresky Center
The Paresky Center is the heart of the Williams campus–students, faculty, staff, and community members all merge into one in this vibrant and dynamic space. There are spaces in which to study, eat, go to class, perform, relax, watch movies, hang out with friends and professors, and hold meetings and events.
The centerpiece of the building, Baxter Great Hall, is considered the “campus living room.” The soaring high ceiling with clerestory windows allows in lots of natural light, and the wood and slate give a feel of a modern ski lodge.
Also on the first floor you will find two dining venues (Whitmans’ and the Lee Snack Bar), the Jessica Park Mailroom, and two classroom/meeting rooms.
On the second floor you’ll find the Student Activities Resource Center (which includes offices for College Council & MinCo, a meeting room, and a common area that offers computers, a printer, and a lounge), and the Nutting Family Record Office, home to the College’s student newspaper. The Office of Student Life, Academic Resources, the Chaplains’ Office, the Grossman Outing Club, the Health Center Annex, and three classroom/meeting rooms are also located on the second floor.
In the basement, you’ll find the Luetkemeyer Lounge, which includes seating, billiards, ping pong, air hockey, and foos-ball. A 150-seat auditorium, Grab & Go, and the ’82 Grill are also found in the lower level of the building.
Paresky is open from 7am – 2am every day during the academic year, except during break periods. Students also have card access into Paresky from 2am – 7am, Sunday mornings through Thursday mornings.
Hours during break periods and during the summer are announced to the campus community through Daily Messages.
Once used as a chapel, Goodrich Hall enhances student life by providing programmable space to members of the Williams Community. Goodrich Hall offers a large assembly space (Payne Great Hall) for parties, dances, small musical events, workshops and lectures.
In addition to the programming space in the building, Goodrich Hall houses the Goodrich Coffee Bar. The Coffee Bar (in operation during the academic year) is managed & run by students and serves the Williams Community. The Coffee Bar has extensive preparation facilities which can brew anything from a simple cup of coffee to a sophisticated cappuccino or latte. The Coffee Bar also sells a variety of teas, sodas, fruit and sports drinks as well as desserts and bagels.
The Dance Program utilizes a portion of Goodrich Hall, with space designed for workshops, classes and activities associated with their program. For more information on the Dance Program space in Goodrich, please contact Mary Pfister.
Goodrich is open from 6am – 12midnight every day during the academic year, except during break periods. Students also have card access into Goodrich from 12midnight – 6am, every day during the academic year.
Hours during break periods and during the summer are announced to the campus community through Daily Messages.
The second floor of Greylock offers space for programs & events. Previously used as a dining hall, the space is large and can accommodate events that include up to 487 attendees. (The first floor is used primarily as classroom space.)
The second floor of Greylock does not have regular hours, but is opened based upon approved usage. Requestors are responsible for any costs associated with using the space, including custodial, special set-ups, etc.
Formerly the Dodd Dining Hall, Dodd Commons is located on the first floor of Dodd House, on the north end of the building. The space is only open with advance reservations through the online Room Scheduler (EMS).
Other Campus Venues
In general, to request the use of any space on campus, start with the online Room Scheduler (EMS).
While OSL oversees the operational management of Paresky, Goodrich, Greylock, the Log, and Dodd Commons, there are other venues across campus that are available for reservation requests through the online Room Scheduler (EMS).
Once submitted via the online Room Scheduler (EMS), requests to use some other locations across campus are reviewed by the entity which manages the space, which may mean a slightly longer response time to the request. Some examples:
- Residence hall common spaces
- ’62 Center for Theatre & Dance
- Science Center
Policies & Procedures
The following policies and procedures apply to the venues managed by OSL (Paresky, Goodrich, Greylock, Dodd Commons). Additional policies and procedures may also apply, from Dining Services and from the Dance Department (Goodrich). Contact those offices for more details on their policies and procedures.
The following is the process for requesting the use of one of these spaces. Some events and/or spaces will require additional custodial support, at a cost (see the section on Custodial Support).
The online room scheduler (EMS) should be used to reserve all spaces except Dining Services locations in Paresky. Requests are typically considered on a first-come, first-served basis. There are considerations for each type of space, and questions should be directed to the Operations Coordinator:
- Classrooms (112, 114, 207, 210, 220): priority is given to academic courses between 8am and 4pm Monday through Friday.
- Lounges (Henze Fireplace Lounge, Class of ’58 Lounge, Leutkemeyer Lounge, Baxter Hall): as open spaces the noise, traffic, and capacity impact of events in these spaces will limit their use.
- Porch: as an open air space, the porch may be used for tabling or events insofar as egress from the building, sound into the outlying community, and normal operations are not impacted.
To request spaces primarily utilized by Dining Services, contact Dining Services directly.
Most events involving alcohol in Paresky must be held in the ’82 Grill.
To request spaces in Goodrich, use the online room scheduler (EMS). Please note: Goodrich spaces are typically booked on a first-come, first-served basis. At the discretion of the Operations Coordinator, any functions that do not mainly involve faculty, staff, or students will not be permitted to be held in Goodrich Hall (alumni are not considered as students). This rule is the result of a decision made by the administration to ensure that the building is always available to students who wish to use it. All events utilizing Payne Hall (Great Room) or the Wightman Mezzanine level must be free and open to all members of the Williams community.
Any event being marketed in a way that degrades or negatively highlights the facility or increases risk of damage or incident will not be permitted to occur at the discretion of the Operations Coordinator.
Events with alcohol in Goodrich – A 10-day advance notice is required on reservations for events with alcohol, of which notice via Event Notification is sufficient. Factors influencing the decision to permit alcohol include: 1) whether or not alcohol is a suitable / appropriate inclusion into the event (i.e. a first year alcoholic event would not be approved), 2) whether or not alcohol is the primary focus of the event, 3) whether or not there is another suitable location in which the event can be held, and 4) whether or not the event falls within the time period in which classes are scheduled. The decision of the Operations Coordinator is final. Failure to schedule an alcoholic event at least 10 days prior to the date of the event will result in a $50 fine if the event is approved.
To request spaces primarily utilized by the Dance Department, contact the Dance Department directly.
To request to use the 2nd floor of Greylock, use the online room scheduler (EMS). At the discretion of the Operations Coordinator, any functions that do not mainly involve faculty, staff, or students will not be permitted to be held in Greylock (alumni are not considered as students).
It is not appropriate for patrons to leave messes in the buildings. All patrons are expected to clean up after themselves and to leave the space they occupied in good condition.
Anyone reserving a space is responsible for ensuring the space is tidy after their class, meeting or event concludes. Should a facility be open and utilized without a reservation in the online room scheduler (i.e. classroom), the parties utilizing the space are still responsible for ensuring the space is tidy. If additional custodial support is deemed necessary due to inadequate clean-up, the organizer and/or affiliated group will be charged fines and fees accordingly.
All student offices should be kept orderly, welcoming and clean. They may not be used for summer storage.
- Failure to return furniture to its original or to a satisfactory state: $75 or Facilities cost to return furniture to its proper state, whichever is greater.
- Failing to clean up and dispose of the trash after a meeting or event: $100 (unless arrangements were made in advance to pay for additional custodial support)
- Failing to mop up any spills (including spills on the floor as well as on any tables): $50
Damages & Theft
Individuals or groups are responsible to pay for any damages that occur during the time of their use, beyond normal wear and tear. The Operations Coordinator will determine what percentage beyond the cost of repair is to be charged, depending upon the individual incident.
Damage to any piece of furniture in any room: cost of repair + up to 10%
- Damage to AV equipment (including screens) and/or to lighting equipment: cost of repair + up to 20%
- Damage to any equipment at the Goodrich Coffee Bar: cost of repair + up to 15%
- Theft of an item belonging in one of the venues: cost of item + $25 fine, and referral to Campus Safety & Security and/or the Dean’s Office.
Leutkemeyer Lounge Gaming Equipment
As the lower level of Paresky is a communal space, it is expected that all members of the Williams community uphold the standards of the space. Equipment is available on an honor system, and missing items or gaming equipment will not be replaced regularly.
Not every space is ideal for every kind of event. The Operations Coordinator has the final decision on whether the sound of an event will conflict with other nearby operations. Contact the Operations Coordinator well in advance for more information.
Please note: Music may be on in Paresky during lunch and dinner hours as appropriate during the academic year.
(See the “Advertising and Distribution Policy” section of the Student Handbook for more details about campus-wide policies.)
Paresky and Goodrich
General posting is available through the Office of Student Life. No more than 12 posters per event shall be allowed up at any time between the two locations. Posters shall be submitted to the Operations Coordinator to be put up according to the policies of the building, certified, and hung up by staff of the Office of Student Life. Any posters not certified by the Operations Coordinator will be removed promptly. Failure to comply will result in future reduction in postering privileges.
Postings for events that have passed, or postings that do not meet the policies set forth here or in the “Advertising and Distribution Policy” section of the Student Handbook, will be removed and discarded. The College accepts no responsibility for items that have been removed and/or discarded.
Students, faculty, and staff may request to hang a banner via the online form. Banners are allowed to be hung from designated locations in/around Paresky and Goodrich. There may be a fee charged to the sponsoring person or group for this service. Banners must have a Williams sponsor to be considered.
Exterior banners must be hung by Facilities, and may not hang lower than the bottom of the balcony. Interior banners may be hung by Facilities, or you may choose to hang them yourself (if you use the eye-hooks on the support beams). All banners will be hung over the side railings in the interior of Baxter Hall unless explicitly told otherwise by the Operations Coordinator. Unapproved banners will be removed and stored in the Office of Student Life for two weeks prior to being discarded. When possible, the sponsoring organization or student will be notified.
Banners may be requested via the online form, to be hung inside of Baxter Hall, or from the Paresky east balcony. Requests must be submitted at least 10 days in advance if Facilities assistance is required. Requests will be considered on a first-come, first-served basis.
Banners may be requested via the online form, to be hung outside on the front of Goodrich Hall. The Town of Williamstown requires a permit to hang a banner outside of Goodrich, so be sure to submit the form at least 21 days prior to when you would like your banner to be displayed.
This section applies to all outside vendors wishing to sell goods or services on the Williams College campus. They are intended to maximize convenience to students and fairness to vendors, and to minimize bureaucracy.
At Williams College, being private property, the sale of goods and services by outside vendors should occur only when doing so contributes to the College’s functioning as a residential institution. Williams College reserves the right to refuse access to this service to any vendor who has not satisfactorily followed the policy in the past, or to any vendor selling goods or services deemed inappropriate. For example, no credit card companies will be allowed to vend on campus, and items such as incense, candles, etc., which would violate life safety regulations for campus housing, may not be sold. Williams College reserves the right to require that any vendor provide the College with a certificate of insurance demonstrating adequate general liability coverage and workers’ compensation, and naming the College as additional insured.
Vendors wishing to sell at Williams College must make their request by submitting the Vendor Request Form. Once approved by the Operations Coordinator, vendors may sell goods and services in the Paresky Center tabling area on a schedule determined by the Operations Coordinator. Vendor setup space is limited, and vendors are limited to two sale days during a selling period. Before beginning to sell, the vendor must check in with the Operations Coordinator. Vendors unable to follow through on their reservations should notify the Operations Coordinator as soon as possible.
At the end of the sales day, or at the end of the last of the two days’ series, the vendor must present to the Operations Coordinator a check payable to Williams College or cash covering 10% of their gross sales during their vending period.
Pets are prohibited from Paresky, Goodrich, and the Log, due to the buildings partial function as food service venues. Pets are also prohibited from being left or tied up outside of the buildings, both for the safety of the pet, and also due to the need to keep these buildings approachable for all patrons, including those who are afraid of pets.
Please note, however, that administrative employees whose offices are located on the 2nd floor of Paresky are allowed to bring in their dogs – these employees must sign a statement of understanding in advance and adhere to special rules regarding bringing in and taking out their dogs. Contact the Operations Coordinator for details on this exception.
Per College policies, smoking is not permitted inside the venues or within 25 feet of any of the buildings.
Any bicycles attached to a handrail will be detached and confiscated by Campus Safety and Security, per federal requirements.
It is expected that all members of the Williams community recycle appropriately. Recycling containers can be found throughout the venues. Contact the Zilkha Center or Facilities with any questions or concerns.
Goodrich Coffee Bar Fines
The following fines pertain specifically to the Coffee Bar.
- Mistreatment of Coffee Bar employees: $200
- Using the Coffee Bar as a service station for drinks/snacks (without the expressed permission of the Coffee Bar Managers): $50
- Loss of key to lockers: $20
This form is to be submitted by outside vendors to request to sell goods and services in the Paresky Center. Please read through the section on vendors on the Student Centers Policies & Procedures page.
At the end of the sales period, the vendor must present to the Operations Coordinator a check payable to Williams College or cash covering 10% of their gross sales during the sales period.
By submitting this form, the vendor understands and agrees with all terms detailed above and in the policy.
Questions? Contact the Operations Coordinator.
The following services are provided in OSL-managed venues (Paresky, Goodrich, Greylock, the Log, & Dodd Commons) as noted.
If you anticipate that your event will require any level of technical assistance, contact the Operations Coordinator at least 5 business days in advance of your event to discuss your audio/visual needs. The Operations Coordinator will determine whether to utilize a student A/V tech or an outside A/V tech expert, depending upon the program and staff availability. Costs associated with a student A/V tech or an outside A/V tech expert are the responsibility of the person/organization/office organizing the event.
Please note – OIT provides support for the five classrooms/meeting rooms in Paresky, so if you have difficulties with the equipment in those rooms, follow the instructions located near the equipment for assistance.
If your event or program requires adjustment to the normal lighting, please contact the Operations Coordinator at least 5 business days in advance of your event to discuss your lighting needs. The Operations Coordinator will determine whether to utilize a student A/V tech or an outside A/V tech expert, depending upon the program and staff availability. Costs associated with a student A/V tech or an outside A/V tech expert are the responsibility of the person/organization/office organizing the event.
Furniture & Special Set-ups
The furniture provided in Paresky and in Goodrich is there to be utilized by the campus community on a regular, day-to-day basis, and is to stay in its designated areas. In the other four venues, the furniture has a standard arrangement.
Some spaces may have furniture moved or removed for special events. In some cases and with advance permission from the Operations Coordinator, campus organizers may move the furniture themselves. Or the furniture may be moved or removed at a cost. Furniture must always be reset to its regular position after an event has taken place.
Facilities requires a minimum 5-day advance notice for special set-up requests (10-day notice from May 1 – June 15, and from mid-August through mid-September). Special set-ups include services offered by Facilities or outside vendors. There are costs involved with special set-ups, which are the responsibility of the person/organization/office organizing the event.
Contact the Operations Coordinator to request permission to move the furniture for an event, or to inquire about costs for furniture moving and special set-ups.
Both Paresky and Greylock have two portable stages that are available for usage within the buildings, and are relatively easy for event coordinators to set up and tear down. They measure 6’ x 8’ each. Contact the Operations Coordinator at least 5 business days in advance of your program if you’d like to utilize the stages.
Goodrich has a fixed stage which is available for usage for performances, concerts, etc. For more information about these stages, contact the Operations Coordinator.
Paresky & Goodrich have custodial support that covers day-to-day building usage. Special events, as well as events at Greylock or Dodd Commons, typically require additional custodial support at a cost to the person/organization/office organizing the event. Contact the Operations Coordinator for more information.
Tables/Tabling by Students, Faculty, Staff
Campus community members (students, faculty, and staff) may request to use a table in the Paresky tabling area for advertising events, offering sign-ups, or conducting fundraising activities to benefit a student organization. Tables will only be set up for those organizations that have requested space and have been approved via the online room scheduler (EMS) .
Requests to sell goods or services outside of the parameters listed in the previous paragraph must adhere to the policy entitled “Outside Vendors.”
Tabling is only allowed in Paresky.
Computers & Printing
Paresky: Email stations are located near the Jessica Park Mailroom on the first floor, and a few computers are available in the Student Activities Resource Center on the second floor. A networked black-and-white printer is available for students in the Office of Student Life (Paresky 219). The computers and printer require a Williams user id and password.
Goodrich: Email stations are located near the Goodrich Coffee Bar on the first floor.
A small fax/copier machine is available in the Office of Student Life (Paresky 219) during the office’s open hours. The machine is for basic use – a quick copy of one or two pages, or a quick fax. This machine is not for larger copy jobs. Visit the Administrative Assistant or the Student Assistant at the front desk to use the fax machine.
An ATM machine is located on the first floor of Paresky, near the west entrance off of Park Street.
Board Games, Cards, and Supplies for Luetkemeyer Lounge Table Games
These items are available for check-out at the Jessica Park Mailroom window during the Mailroom’s open hours. They are to be returned after use, and are not to leave Paresky.
Lost & Found
Items that are deemed “lost & found” will be brought to the Operations Coordinator in Paresky. The Operations Coordinator will bring any remaining items to Campus Safety in Hopkins Hall each Friday. High-value items are typically brought directly to Campus Safety.
In Paresky, there are several areas that can accommodate certain types of rotating art installments. Art installments have also been on display in Goodrich. To inquire, contact the Operations Coordinator.
The fireplaces in Baxter Hall and in the Henze Lounge are maintained by the Operations Coordinator. Fires will be lit occasionally during the winter months at the convenience of the Operations Coordinator and when the fireplaces are deemed fit to use by the Manager of Safety and Environmental Compliance.
Goodrich Coffee Bar
The Goodrich Coffee Bar is a student-managed and student-operated business operated out of Payne Hall. The Coffee Bar offers coffee drinks and other snacks for patrons’ enjoyment. The Operations Coordinator acts as supervisor & advisor for the program.
The Class of 1998 Bell in Goodrich Hall
The captains of Williams College sports teams will have access to ring the Class of 1998 Bell. Abuse of this privilege will be grounds for its revocation. Contact the Operations Coordinator for more information.