Venues

The Office of Student Life provides operational management of the four venues below.  To request to reserve space in one of these buildings for a meeting, program or event, use the Room Scheduler (EMS).  The Operations Coordinator will be in touch with you via email after you submit your request to ask about your program, A/V needs, etc., and to get an account number from you for associated costs of using the space.  Requests are not confirmed in the Online Room Scheduler until the Operations Coordinator has all relevant information from the requestor and has determined that the requested usage is appropriate for the venue.

  • The Paresky Center

    Paresky Center
    The Paresky Center

    The Paresky Center is the heart of the Williams campus–students, faculty, staff, and community members all merge into one in this vibrant and dynamic space. There are spaces in which to study, eat, go to class, perform, relax, watch movies, hang out with friends and professors, and hold meetings and events.

    The centerpiece of the building, Baxter Great Hall, is considered the “campus living room.” The soaring high ceiling with clerestory windows allows in lots of natural light, and the wood and slate give a feel of a modern ski lodge.

    Also on the first floor you will find two dining venues (Whitmans’ and the Lee Snack Bar), the Jessica Park Mailroom, and two classroom/meeting rooms.

    On the second floor you’ll find the offices for College Council & MinCo, and the Nutting Family Record Office, home to the College’s student newspaper. The Office of Student Life, Academic Resources, the Chaplains’ Office, the Grossman Outing Club, the Health Center Annex, Paresky Classroom 220 and the Reading Room are also located on the second floor.

    In the basement, you’ll find the Luetkemeyer Lounge, which includes seating, billiards, ping pong, and a large flat screen television with cable service. A 150-seat auditorium, Grab & Go, and the ’82 Grill are also found in the lower level of the building.

    Paresky is open from 7am – 2am every day during the academic year, except during break periods. Students also have card access into Paresky from 2am – 7am, Sunday mornings through Thursday mornings.

    Hours during break periods and during the summer are announced to the campus community through Daily Messages.

  • Goodrich Hall

    Goodrich Hall is under renovation and will be unavailable for use during the Academic Year 2017-2018.

    Goodrich Coffee Bar has been relocated to Dodd House – Dining Hall for the Academic Year 2017-2018.

    Once used as a chapel, Goodrich Hall enhances student life by providing programmable space to members of the Williams Community.  Goodrich Hall offers a large assembly space (Payne Great Hall) for parties, dances, small musical events, workshops and lectures.

    In addition to the programming space in the building, Goodrich Hall houses the Goodrich Coffee Bar. The Coffee Bar (in operation during the academic year) is managed & run by students and serves the Williams Community.  The Coffee Bar has extensive preparation facilities which can brew anything from a simple cup of coffee to a sophisticated cappuccino or latte.  The Coffee Bar also sells a variety of teas, sodas, fruit and sports drinks as well as desserts and bagels.

    Goodrich is open from 6am – 12midnight every day during the academic year, except during break periods. Students also have card access into Goodrich from 12midnight – 6am, every day during the academic year.

    Hours during break periods and during the summer are announced to the campus community through Daily Messages.

  • Greylock Hall

    The second floor of Greylock offers space for programs & events. Previously used as a dining hall, the space is large and can accommodate events that include up to 487 attendees. (The first floor is used primarily as classroom space.)

    The second floor of Greylock does not have regular hours, but is opened based upon approved usage. Requestors are responsible for any costs associated with using the space, including custodial, special set-ups, etc.

    The Dance Department Program utilizes a portion of the second floor of Greylock Hall and has space that is designed for workshops, classes and activities associated with their program. The specific Dance Department spaces located on the Second Floor of Greylock Hall cannot be reserved through the online Room Scheduler nor are they to be used without prior authorization from the Dance Department. For more information please contact Nathaniel Wiessner at [email protected]

    Greylock Classrooms A, B, and C will be unavailable for reservation for the Academic Year 2017-2018.

    Important Information for Academic Year 2017-2018

    The online Room Scheduler (EMS) will be used to place all reservation requests for the large open space on the Greylock Hall Second Floor space. The space can only be reserved by current and enrolled faculty, staff, and students.

    Students must use the “Complex Event Request” reservation option and staff must use the “Event Request” reservation option when placing their reservation. Reservation requests should be submitted a minimum of one week in advance.

    No external or private events will be allowed in the space during the Academic Year 2017-2018.

    Availability

    Reservation requests for the large opens space on Greylock Second Floor can be submitted for the following days/times:

    • Monday through Thursday – 5:00 p.m. to 12:00 a.m.
    • Friday – 1:00 p.m. to 2:00 a.m.
    • Saturday – 1:00 p.m. to 2:00 a.m.
    • Sunday – 1:00 p.m. to 12:00 a.m.

    Restrictions

    Student Group Rehearsals

    • The space cannot be reserved for more than 2 hours per night for a rehearsal. Rehearsal requests submitted for more than 2 hours will be denied and the user will be asked to resubmit their reservation.

    Technical Rehearsals for Student Dance Group Performances

    • The space can be booked for a maximum of 3 consecutive days prior to the performance date. Each usage cannot exceed 3 hours and items cannot be stored in the space.

    Storage

    • There is no storage allowed in this space ad users cannot access Dance Department spaces.

    Winter Study Courses

    • The space will not be available for and cannot be use as a space to hold Winter Study Courses.

    Exceptions

    • Intentional blocks will be placed in the online Room Scheduler so that space can only be reserved as outlined above. The only exceptions to the schedule will be made for RAD and HR Wellness Classes.

    The Dance Department Space

    • The specific Dance Department spaces located on the Second Floor of Greylock Hall cannot be reserved through the online Room Scheduler nor are they to be used without prior authorization from the Dance Department. For more information please contact Nathaniel Wiessner at [email protected]

  • Dodd Commons
    Formerly the Dodd Dining Hall, Dodd Commons is located on the first floor of Dodd House, on the north end of the building.  The space is only open with advance reservations through the online Room Scheduler (EMS).

    Important Information for Academic Year 2017-2018

    Goodrich Coffee Bar will be operating from the Dodd Dining Hall. The Coffee Bar is in operation only during the academic year and is managed by students. The Coffee Bar has extensive preparation  facilities, which can brew anything from a simple cup of coffee to a sophisticated cappuccino or latte. The Coffee Bar also sells a variety of teas, bottled beverages, dry goods, and bagels.

    The hours of operation for the Coffee Bar will be:

    • Mondays – 7:00 a.m. to 12:00 p.m.
    • Tuesdays – 7:00 a.m. to 12:00 p.m. and 8:00 p.m. to 10:00 p.m.
    • Wednesdays – 7:00 a.m. to 12:00 p.m. and 8:00 p.m. to 10:00 p.m.
    • Thursdays – 7:00 a.m. to 12:00 p.m.
    • Fridays – 7:00 a.m. to 12:00 p.m.
    • Saturdays – Closed
    • Sundays – 8:00 p.m. to 10:00 p.m.

    Please not that Dodd Dining Hall and Gibson Room will not be available during these times for reservation.

  • Policies & Procedures

    The following policies and procedures apply to the venues managed by OSL (Paresky, Goodrich, Greylock, Dodd Commons).  Additional policies and procedures may also apply, from Dining Services and from the Dance Department (Greylock Hall).  Contact those offices for more details on their policies and procedures.

    Reserving Space

    The following is the process for requesting the use of one of these spaces. Some events and/or spaces will require additional custodial support, at a cost (see the section on Custodial Support).

    Paresky

    The online room scheduler (EMS) should be used to reserve all spaces except Dining Services locations in Paresky. Requests are typically considered on a first-come, first-served basis. There are considerations for each type of space, and questions should be directed to the Operations Coordinators:

    • Classroom (220): priority is given to academic courses between 8am and 4pm Monday through Friday.
    • Reading Room (201): this space can be reserved and is located on the second floor.
    • Lounges (Henze Fireplace Lounge, Class of ’58 Lounge, Leutkemeyer Lounge, Baxter Hall): as open spaces the noise, traffic, and capacity impact of events in these spaces will limit their use.
    • Porch: as an open air space, the porch may be used for tabling or events insofar as egress from the building, sound into the outlying community, and normal operations are not impacted.
    • Please note that failure to return furniture in any space to its original or to a satisfactory state may result in loss of privilege to reserved space in the future.

    To request spaces primarily utilized by Dining Services, contact Dining Services directly.

    Goodrich

    Goodrich Hall is under renovation and will be unavailable for use during the Academic Year 2017-2018

    To request spaces in Goodrich, use the online room scheduler (EMS). Please note: Goodrich spaces are typically booked on a first-come, first-served basis. At the discretion of the Operations Coordinators and Associate Director, any functions that do not mainly involve faculty, staff, or students will not be permitted to be held in Goodrich Hall (alumni are not considered as students). This rule is the result of a decision made by the administration to ensure that the building is always available to students who wish to use it. All events utilizing Payne Hall (Great Room) or the Wightman Mezzanine level must be free and open to all members of the Williams community.

    Any event being marketed in a way that degrades or negatively highlights the facility or increases risk of damage or incident will not be permitted to occur at the discretion of the Operations Coordinators and Associate Director.

    Requests for events with alcohol in Goodrich Hall should be submitted through the online room scheduler (EMS) a minimum of 10 business days in advance of the event. The event will be reviewed by the Event Review Logistics committee to determine feasibility of the event and if changes need to be made. In addition the event must abide by all college policies related to alcohol.

    Greylock

    To request to use the 2nd floor of Greylock, use the online room scheduler (EMS). At the discretion of the Operations Coordinators and Associate Director, any functions that do not mainly involve faculty, staff, or students will not be permitted to be held in Greylock (alumni are not considered as students).

    Requests for events with alcohol in Greylock Hall should be submitted through the online room scheduler (EMS) a minimum of 10 business days in advance of the event. The event will be reviewed by the Event Review Logistics committee to determine feasibility of the event and if changes need to be made. In addition the event must abide by all college policies related to alcohol.

    Important Information for Academic Year 2017-2018

    The online Room Scheduler (EMS) will be used to place all reservation requests for the large open space on the Greylock Hall Second Floor space. The space can only be reserved by current and enrolled faculty, staff, and students.

    Students must use the “Complex Event Request” reservation option and staff must use the “Event Request” reservation option when placing their reservation. Reservation requests should be submitted a minimum of one week in advance.

    No external or private events will be allowed in the space during the Academic Year 2017-2018.

    Availability

    Reservation requests for the large opens space on Greylock Second Floor can be submitted for the following days/times:

    • Monday through Thursday – 5:00 p.m. to 12:00 a.m.
    • Friday – 1:00 p.m. to 2:00 a.m.
    • Saturday – 1:00 p.m. to 2:00 a.m.
    • Sunday – 1:00 p.m. to 12:00 a.m.

    Restrictions

    Student Group Rehearsals

    • The space cannot be reserved for more than 2 hours per night for a rehearsal. Rehearsal requests submitted for more than 2 hours will be denied and the user will be asked to resubmit their reservation.

    Technical Rehearsals for Student Dance Group Performances

    • The space can be booked for a maximum of 3 consecutive days prior to the performance date. Each usage cannot exceed 3 hours and items cannot be stored in the space.

    Storage

    • There is no storage allowed in this space ad users cannot access Dance Department spaces.

    Winter Study Courses

    • The space will not be available for and cannot be use as a space to hold Winter Study Courses.

    Exceptions

    • Intentional blocks will be placed in the online Room Scheduler so that space can only be reserved as outlined above. The only exceptions to the schedule will be made for RAD and HR Wellness Classes.

    The Dance Department Space

    • The specific Dance Department spaces located on the Second Floor of Greylock Hall cannot be reserved through the online Room Scheduler nor are they to be used without prior authorization from the Dance Department. For more information please contact Nathaniel Wiessner at [email protected]

    Tidiness

    It is not appropriate for patrons to leave messes in the buildings. All patrons are expected to clean up after themselves and to leave the space they occupied in good condition.

    Anyone reserving a space is responsible for ensuring the space is tidy after their class, meeting or event concludes. Should a facility be open and utilized without a reservation in the online room scheduler (i.e. classroom), the parties utilizing the space are still responsible for ensuring the space is tidy. If additional custodial support is deemed necessary due to inadequate clean-up, the organizer and/or affiliated group will be charged fines and fees accordingly.

    Student Offices

    • All student offices should be kept orderly, welcoming and clean.
    • All activities and meetings in these space must abide by all college policies.
    • These spaces may not be used for summer storage.

    Fines

    • Failure to return furniture to its original or to a satisfactory state: $75 or Facilities cost to return furniture to its proper state, whichever is greater.
    • Failing to clean up and dispose of the trash after a meeting or event: $100 (unless arrangements were made in advance to pay for additional custodial support)
    • Failing to mop up any spills (including spills on the floor as well as on any tables): $50

    Damages & Theft

    Individuals and/or groups are responsible to pay for any damages that occur during the time of their use, beyond normal wear and tear. The Associate Director and Operations Coordinators will determine what percentage beyond the cost of repair is to be charged, depending upon the individual incident. In addition the individuals and/or groups may lose other privileges.

    Fines

    Damage to any piece of furniture in any room: cost of repair + up to 10%

    • Damage to AV equipment (including screens) and/or to lighting equipment: cost of repair + up to 20%
    • Damage to any equipment that belongs to the Goodrich Coffee Bar: cost of repair + up to 15%
    • Theft of an item belonging in one of the venues: cost of item + $25 fine, and referral to Campus Safety & Security and/or the Dean’s Office.

    Leutkemeyer Lounge Gaming Equipment

    As the lower level of Paresky is a communal space, it is expected that all members of the Williams community uphold the standards of the space. Equipment is available for check-out in the Office of Student Life and Mailroom, and missing items or gaming equipment will not be replaced regularly.

    Sound Levels

    Not every space is ideal for every kind of event. The Associate Director and Operations Coordinators have the final decision on whether the sound of an event will conflict with other nearby operations. Contact the Operations Coordinators well in advance for more information.

    Please note: Music may be on in Paresky during lunch and dinner hours as appropriate during the academic year.

    Posters

    This policy can be found on the Jessica H. Park Mailroom & Information Center page at the following linked here. In addition please review the “Advertising and Distribution Policy” section of the Student Handbook for more details about campus-wide policies.

    Removal

    Postings for events that have passed, or postings that do not meet the policies set for here or in the “Advertising and Dristribution Policy” section of the Student Handbook, will be removed and discarded. The College accepts no responsibility for items that have been removed and/or discarded.

    Banners

    Paresky Center – Interior

    Students, faculty, and staff may request to hang a banner by contacting Operations Coordinator, Maddy Polidoro at [email protected]. All banners will be hung over the side railings in the interior of Baxter Hall. This service is done on a first come first served basis. Banners must have a Williams College sponsor to be considered.

    Paresky Center – Exterior

    Please submit requests to Programming Coordinator, Ellen Rougeau at [email protected] for banners to be hung on the Paresky Center Exterior Paresky Center. These requests should be made a minimum of 10 business days in advance. These banners must be hung by Facilities and may not hang lower than the bottom of the balcony.

    Paresky Center – Baxter Hall Fireplace

    Please submit requests to Programming Coordinator, Ellen Rougeau at [email protected] for banners to be hung in Baxter Hall above the Fireplace. These requests should be made a minimum of 10 business days in advance. These banners must be hung by Facilities and may not hang lower than the bottom of the balcony.

    Please note that all unapproved banner may be removed. Any banners that are removed will be stored in the Office of Student Life for a minimum of two weeks prior to being discarded. When possible, the sponsoring organization or student will be notified.

    Outside Vendors

    This section applies to all outside vendors wishing to sell goods or services on the Williams College campus. They are intended to maximize convenience to students and fairness to vendors, and to minimize bureaucracy.

    At Williams College, being private property, the sale of goods and services by outside vendors should occur only when doing so contributes to the College’s functioning as a residential institution. Williams College reserves the right to refuse access to this service to any vendor who has not satisfactorily followed the policy in the past, or to any vendor selling goods or services deemed inappropriate. For example, no credit card companies will be allowed to vend on campus, and items such as incense, candles, etc., which would violate life safety regulations for campus housing, may not be sold. Williams College requires that all vendors provide the College with a certificate of insurance demonstrating adequate general liability coverage and workers’ compensation, and naming the College as additional insured.

    Process

    Vendors wishing to sell at Williams College must make their request by submitting it in email the Operations Cooridnator at [email protected]. If approved by the Operations Coordinator, vendors may sell goods and services in the Paresky Center tabling area on a schedule determined by the Operations Coordinator. Vendor setup space is limited, and vendors are limited to two sale days during a selling period. Before beginning to sell, the vendor must check in with the Operations Coordinator. Vendors unable to follow through on their reservations should notify the Operations Coordinator as soon as possible.

    At the end of the sales day, or at the end of the last of the two days’ series, the vendor must present to the Operations Coordinator a check payable to Williams College or cash covering 10% of their gross sales during their vending period.

    Pets/Dogs

    Pets are prohibited from Paresky, Goodrich, and the Log, due to the buildings partial function as food service venues. Pets are also prohibited from being left or tied up outside of the buildings, both for the safety of the pet, and also due to the need to keep these buildings approachable for all patrons, including those who are afraid of pets.

    Please note, however, that administrative employees whose offices are located on the 2nd floor of Paresky are allowed to bring in their dogs – these employees must sign a statement of understanding in advance and adhere to special rules regarding bringing in and taking out their dogs. Contact the Operations Coordinator for details on this exception.

    Smoking

    Per College policies, smoking is not permitted inside the venues or within 25 feet of any of the buildings.

    Bicycles

    Any bicycles attached to a handrail will be detached and confiscated by Campus Safety and Security, per federal requirements.

    Recycling

    It is expected that all members of the Williams community recycle appropriately. Recycling containers can be found throughout the venues. Contact the Zilkha Center or Facilities with any questions or concerns.

  • Vendor Request

    Vendors wishing to sell at Williams College must make their request by submitting it in email the Operations Cooridnator at [email protected]. If approved by the Operations Coordinator, vendors may sell goods and services in the Paresky Center tabling area on a schedule determined by the Operations Coordinator. Vendor setup space is limited, and vendors are limited to two sale days during a selling period. Before beginning to sell, the vendor must check in with the Operations Coordinator. Vendors unable to follow through on their reservations should notify the Operations Coordinator as soon as possible.

    At the end of the sales day, or at the end of the last of the two days’ series, the vendor must present to the Operations Coordinator a check payable to Williams College or cash covering 10% of their gross sales during their vending period.

  • Other Services

    The following services are provided in OSL-managed venues (Paresky, Goodrich, Greylock, the Log, & Dodd Commons) as noted.

    Audio/Visual Support

    If you anticipate that your event will require any level of technical assistance, contact the Operations Coordinators at least 5 business days in advance of your event to discuss your audio/visual needs. The Operations Coordinators will determine whether to utilize a student A/V tech or if you will need to contract an outside A/V tech expert, depending upon the program and staff availability. Costs associated with a student A/V tech or an outside A/V tech expert are the responsibility of the person/organization/office organizing the event.

    Please note that we do not provide these services in Dodd Commons.

    Please note – OIT provides support for the five classrooms/meeting rooms in Paresky, so if you have difficulties with the equipment in those rooms, follow the instructions located near the equipment for assistance.

    Lighting

    If your event or program requires adjustment to the normal lighting, please contact the Operations Coordinators at least 5 business days in advance of your event to discuss your lighting needs. The Operations Coordinator will determine whether to utilize a student A/V tech or an outside A/V tech expert, depending upon the program and staff availability. Costs associated with an outside A/V tech expert are the responsibility of the person/organization/office organizing the event.

    Furniture & Special Set-ups

    If your event requires a special set-up in Paresky Center, Dodd Commons, Goodrich Hall, and/or Greylock Hall you must contact Programming Coordinator, Ellen Rougeau at [email protected].

    All requests should be made no less than 5 business days prior to the event date. It is preferred that akk requests are made at least 10 days in advance.

    The furniture provided in Paresky, Dodd Commons, and Goodrich is there to be utilized by the campus community on a regular, day-to-day basis, and is to stay in its designated areas. In the other four venues, the furniture has a standard arrangement.

    Some spaces may have furniture moved or removed for special events. In some cases and with advance permission from theOffice of Student Life, campus organizers may move the furniture themselves. Or the furniture may be moved or removed at a cost. Furniture must always be reset to its regular position after an event has taken place.

    Special set-ups include services offered by Facilities or outside vendors. There are costs involved with special set-ups, which are the responsibility of the person/organization/office organizing the event.

    Contact the Programming Coordinator, Ellen Rougeau at [email protected] to request permission to move the furniture for an event, or to inquire about costs for furniture moving and special set-ups.

    Stages

    Both Paresky and Greylock have two portable stages that are available for usage within the buildings, and are relatively easy for event coordinators to set up and tear down. They measure 6’ x 8’ each. Contact the Operations Coordinators at least 5 business days in advance of your program if you’d like to utilize the stages.

    Goodrich has a fixed stage which is available for usage for performances, concerts, etc.  For more information about these stages, contact the Operations Coordinators.

    Custodial Support

    Paresky & Goodrich have custodial support that covers day-to-day building usage.  Special events, as well as events at Greylock or Dodd Commons, typically require additional custodial support at a cost to the person/organization/office organizing the event. Contact the Programming Coordinator, Ellen Rougeau at [email protected] for more information.

    Tables/Tabling by Students, Faculty, Staff

    Campus community members (students, faculty, and staff) may request to use a table in the Paresky tabling area for advertising events, offering sign-ups, or conducting fundraising activities to benefit a student organization. Tables will only be set up for those organizations that have requested space and have been approved via the online room scheduler (EMS) .

    Requests to sell goods or services outside of the parameters listed in the previous paragraph must adhere to the policy entitled “Outside Vendors.”

    Tabling is only allowed in Paresky.

    Computers & Printing

    Paresky:  Email stations are located near the Jessica Park Mailroom on the first floor, and a few computers are available in the Paresky Reading Room and Office of Student Life on the second floor. A networked black-and-white printer is available for students in the Office of Student Life (Paresky 219). The computers and printer require a Williams user id and password.

    Fax/Copy Machine

    A small fax/copier machine is available in the Office of Student Life (Paresky 219) during the office’s open hours. The machine is for basic use – a quick copy of one or two pages, or a quick fax. This machine is not for larger copy jobs. Visit the Administrative Assistant or the Student Assistant at the front desk to use the fax machine.

    ATM Machine

    An ATM machine is located on the first floor of Paresky, near the west entrance off of Park Street.

    Board Games, Cards, and Lawn Games

    These items are available for check-out at the Jessica Park Mailroom window during the Mailroom’s open hours. They are to be returned after usage.

    Lost & Found

    Items that are deemed “lost & found” will be brought to the Operations Coordinators in Paresky. The Operations Coordinators will bring any remaining items to Campus Safety in Hopkins Hall each Friday. High-value items are typically brought directly to Campus Safety.

    Art Installments

    In Paresky, there are several areas that can accommodate certain types of rotating art installments. Art installments have also been on display in Goodrich. To inquire, contact the Associate Director at [email protected].

    Fireplaces

    The fireplaces in Baxter Hall and in the Henze Lounge are maintained by the Operations Coordinators. The fireplaces will be turned on during the winter months during times when the Office of Student Life is open.

    Goodrich Coffee Bar (Operating in Dodd Dining Hall for 2017-2018)

    The Goodrich Coffee Bar is a student-managed and student-operated business operated out of Payne Hall. The Coffee Bar offers coffee drinks and other snacks for patrons’ enjoyment. The Operations Coordinator acts as supervisor & advisor for the program.