This page is under revision as of August 16, 2018
The Office of Student Life provides operational management of the Paresky Center, Goodrich Hall, Dodd Commons, and Greylock 2nd floor. OSL also facilitates the online Room Scheduler (EMS) for requests to reserve space in most campus venues. Requests are not confirmed in the online Room Scheduler until the Operations Coordinator has all relevant information from the requestor and has determined that the requested usage is appropriate for the venue.
The Paresky Center is the heart of the Williams campus–students, faculty, staff, and community members all merge into one in this vibrant and dynamic space. There are spaces in which to study, eat, go to class, perform, relax, watch movies, hang out with friends and professors, and hold meetings and events.
The centerpiece of the building, Baxter Great Hall, is considered the “campus living room.” The soaring high ceiling with clerestory windows allows in lots of natural light, and the wood and slate give a feel of a modern ski lodge.
Also on the first floor you will find two dining venues (Whitmans’ and the Lee Snack Bar), the Jessica Park Mailroom, and two classroom/meeting rooms.
On the second floor you’ll find the offices for College Council & MinCo, and the Nutting Family Record Office, home to the College’s student newspaper. The Office of Student Life, Academic Resources, the Chaplains’ Office, the Grossman Outing Club, the Health Center Annex, Paresky Classroom 220 and Paresky 201 (Reading Room) are also located on the second floor.
In the basement, you’ll find the Luetkemeyer Lounge, which includes seating, billiards, and a large flat screen television with cable service. A 150-seat auditorium, Grab & Go, and the ’82 Grill are also found in the lower level of the building.
Paresky is open from 7am – 2am every day during the academic year, except during break periods. Students also have card access into Paresky from 2am – 7am, Sunday mornings through Thursday mornings.
Hours during break periods and during the summer are announced to the campus community through Daily Messages.
Requesting Space in Paresky
The online room scheduler (EMS) should be used to request all spaces except Dining Services locations in Paresky. Requests are typically considered on a first-come, first-served basis. There are considerations for each type of space, and questions should be directed to the Operations Coordinators:
- Classroom (220): priority is given to academic courses between 8am and 4pm Monday through Friday.
- Reading Room (201): this space can be reserved and is located on the second floor.
- Lounges (Henze Fireplace Lounge, Class of ’58 Lounge, Leutkemeyer Lounge, Baxter Hall): as open spaces the noise, traffic, and capacity impact of events in these spaces will limit their use.
- Porch: as an open air space, the porch may be used for tabling or events insofar as egress from the building, sound into the outlying community, and normal operations are not impacted.
- Please note that failure to return furniture in any space to its original or to a satisfactory state may result in loss of privilege to reserved space in the future.
To request spaces primarily utilized by Dining Services, contact Dining Services directly.
Paresky has custodial support that covers day-to-day building usage. Special events typically require additional custodial support at a cost to the person/organization/office organizing the event. Contact the Programming Coordinator, Ellen Rougeau at [email protected] for more information.
Goodrich Coffee Bar has been relocated to Dodd Commons for the Academic Year 2017-2018.
Once used as a chapel, Goodrich Hall enhances student life by providing programmable space to members of the Williams Community. Goodrich Hall offers a large assembly space (Payne Great Hall) for parties, dances, small musical events, workshops and lectures.
In addition to the programming space in the building, Goodrich Hall houses the Goodrich Coffee Bar. The Coffee Bar (in operation during the academic year) is managed & run by students and serves the Williams Community. The Coffee Bar has extensive preparation facilities which can brew anything from a simple cup of coffee to a sophisticated cappuccino or latte. The Coffee Bar also sells a variety of teas, sodas, fruit and sports drinks as well as desserts and bagels.
Goodrich is open from 6am – 12midnight every day during the academic year, except during break periods. Students also have card access into Goodrich from 12midnight – 6am, every day during the academic year.
Hours during break periods and during the summer are announced to the campus community through Daily Messages.
Requesting Space in Goodrich
To request spaces in Goodrich, use the online room scheduler (EMS). Please note: Goodrich spaces are typically booked on a first-come, first-served basis. At the discretion of the Operations Coordinators and Associate Director, any functions that do not mainly involve faculty, staff, or students will not be permitted to be held in Goodrich Hall (alumni are not considered as students). This rule is the result of a decision made by the administration to ensure that the building is always available to students who wish to use it. All events utilizing Payne Hall (Great Room) or the Wightman Mezzanine level must be free and open to all members of the Williams community.
Any event being marketed in a way that degrades or negatively highlights the facility or increases risk of damage or incident will not be permitted to occur at the discretion of the Operations Coordinators and Associate Director.
Requests for events with alcohol in Goodrich Hall should be submitted through the online room scheduler (EMS) a minimum of 10 business days in advance of the event. The event will be reviewed by the Event Review Logistics committee to determine feasibility of the event and if changes need to be made. In addition the event must abide by all college policies related to alcohol.
Goodrich has custodial support that covers day-to-day building usage. Special events typically require additional custodial support at a cost to the person/organization/office organizing the event. Contact the Programming Coordinator, Ellen Rougeau at [email protected] for more information.
The second floor of Greylock offers space for programs & events. Previously used as a dining hall, the space is large and can accommodate events that include up to 487 attendees. (The first floor is used primarily as classroom space.)
The second floor of Greylock does not have regular hours, but is opened based upon approved usage. Requestors are responsible for any costs associated with using the space, including custodial, special set-ups, etc.
The Dance Department Program utilizes a portion of the second floor of Greylock Hall and has space that is designed for workshops, classes and activities associated with their program. The specific Dance Department spaces located on the Second Floor of Greylock Hall cannot be reserved through the online Room Scheduler nor are they to be used without prior authorization from the Dance Department. For more information please contact Nathaniel Wiessner at [email protected]
Greylock Classrooms A, B, and C will be unavailable for reservation for the Academic Year 2017-2018.
Requesting Space in Greylock
The online Room Scheduler (EMS) will be used to place all reservation requests for the large open space on the Greylock Hall Second Floor space. The space can only be reserved by current and enrolled faculty, staff, and students.
Students must use the “Complex Event Request” reservation option and staff must use the “Event Request” reservation option when placing their reservation. Reservation requests should be submitted a minimum of one week in advance.
Requests for events with alcohol should be submitted a minimum of 10 business days in advance of the event. The event will be reviewed by the Event Review Logistics committee to determine feasibility of the event and if changes need to be made. In addition the event must abide by all college policies related to alcohol.
No external or private events will be allowed in the space during the Academic Year 2017-2018.
Reservation requests for the large opens space on Greylock Second Floor can be submitted for the following days/times:
- Monday through Thursday – 5:00 p.m. to 12:00 a.m.
- Friday – 1:00 p.m. to 2:00 a.m.
- Saturday – 1:00 p.m. to 2:00 a.m.
- Sunday – 1:00 p.m. to 12:00 a.m.
Student Group Rehearsals
- The space cannot be reserved for more than 2 hours per night for a rehearsal. Rehearsal requests submitted for more than 2 hours will be denied and the user will be asked to resubmit their reservation.
Technical Rehearsals for Student Dance Group Performances
- The space can be booked for a maximum of 3 consecutive days prior to the performance date. Each usage cannot exceed 3 hours and items cannot be stored in the space.
Winter Study Courses
- The space will not be available for and cannot be use as a space to hold Winter Study Courses.
- Intentional blocks will be placed in the online Room Scheduler so that space can only be reserved as outlined above. The only exceptions to the schedule will be made for RAD and HR Wellness Classes.
The Dance Department Space
- The specific Dance Department spaces located on the Second Floor of Greylock Hall cannot be reserved through the online Room Scheduler nor are they to be used without prior authorization from the Dance Department. For more information please contact Nathaniel Wiessner at [email protected]
There is no storage allowed in this space ad users cannot access Dance Department spaces.
Events at Greylock typically require additional custodial support at a cost to the person/organization/office organizing the event. Contact the Programming Coordinator, Ellen Rougeau at [email protected] for more information.
Formerly the Dodd Dining Hall, Dodd Commons is located on the first floor of Dodd House, on the north end of the building.
Requesting Space in Dodd Commons
The space is only open with advance reservations through the online Room Scheduler (EMS).
Important Information for Academic Year 2017-2018
Goodrich Coffee Bar will be operating from the Dodd Dining Hall. The Coffee Bar is in operation only during the academic year and is managed by students. The Coffee Bar has extensive preparation facilities, which can brew anything from a simple cup of coffee to a sophisticated cappuccino or latte. The Coffee Bar also sells a variety of teas, bottled beverages, dry goods, and bagels.
The hours of operation for the Coffee Bar will be:
- Mondays, Thursdays, & Fridays – 7:30 a.m. to 11:30 a.m.
- Tuesdays & Wednesdays – 7:30 a.m. to 11:30 a.m. and 8:00 p.m. to 10:00 p.m.
- Saturdays – Closed
- Sundays – 8:00 p.m. to 10:00 p.m.
Please note that Dodd Commons, including the Gibson Room, will not be available during these times for reservation.
Events at Dodd Commons typically require additional custodial support at a cost to the person/organization/office organizing the event. Contact the Programming Coordinator, Ellen Rougeau at [email protected] for more information.
In general, to request the use of any space on campus, start with the online Room Scheduler (EMS).
While OSL oversees the operational management of Paresky, Goodrich, Greylock, and Dodd Commons, there are other venues across campus that are available for reservation requests through the online Room Scheduler (EMS).
Please note that the following specific spaces below cannot be requested via the system. In order to request these spaces please click on the building name and email the linked contact.
The following policies and procedures apply to the venues managed by OSL (Paresky, Goodrich, Greylock, Dodd Commons). Additional policies and procedures may also apply, from Dining Services and from the Dance Department (Greylock Hall). Contact those offices for more details on their policies and procedures.
It is not appropriate for patrons to leave messes in the buildings. All patrons are expected to clean up after themselves and to leave the space they occupied in good condition.
Anyone reserving a space is responsible for ensuring the space is tidy after their class, meeting or event concludes. Should a facility be open and utilized without a reservation in the online room scheduler (i.e. classroom), the parties utilizing the space are still responsible for ensuring the space is tidy. If additional custodial support is deemed necessary due to inadequate clean-up, the organizer and/or affiliated group will be charged fines and fees accordingly.
- All student offices should be kept orderly, welcoming and clean.
- All activities and meetings in these spaces must abide by all college policies.
- These spaces may not be used for summer storage.
- Failure to return furniture to its original or to a satisfactory state: $75 or Facilities cost to return furniture to its proper state, whichever is greater.
- Failing to clean up and dispose of the trash after a meeting or event: $100 (unless arrangements were made in advance to pay for additional custodial support)
- Failing to mop up any spills (including spills on the floor as well as on any tables): $50
Damages & Theft
Individuals and/or groups are responsible to pay for any damages that occur during the time of their use, beyond normal wear and tear. The Associate Director and Operations Coordinators will determine what percentage beyond the cost of repair is to be charged, depending upon the individual incident. In addition the individuals and/or groups may lose other privileges.
Damage to any piece of furniture in any room: cost of repair + up to 10%
- Damage to AV equipment (including screens) and/or to lighting equipment: cost of repair + up to 20%
- Damage to any equipment that belongs to the Goodrich Coffee Bar: cost of repair + up to 15%
- Theft of an item belonging in one of the venues: cost of item + $25 fine, and referral to Campus Safety & Security and/or the Dean’s Office.
Leutkemeyer Lounge Gaming Equipment
As the lower level of Paresky is a communal space, it is expected that all members of the Williams community uphold the standards of the space. Equipment is available for check-out in the Office of Student Life and Mailroom, and missing items or gaming equipment will not be replaced regularly.
Not every space is ideal for every kind of event. The Associate Director and Operations Coordinators have the final decision on whether the sound of an event will conflict with other nearby operations. Contact the Operations Coordinators well in advance for more information.
Please note: Music may be on in Paresky during lunch and dinner hours as appropriate during the academic year.
This section applies to all outside vendors wishing to sell goods or services on the Williams College campus. They are intended to maximize convenience to students and fairness to vendors, and to minimize bureaucracy.
At Williams College, being private property, the sale of goods and services by outside vendors should occur only when doing so contributes to the College’s functioning as a residential institution. Williams College reserves the right to refuse access to this service to any vendor who has not satisfactorily followed the policy in the past, or to any vendor selling goods or services deemed inappropriate. For example, no credit card companies will be allowed to vend on campus, and items such as incense, candles, etc., which would violate life safety regulations for campus housing, may not be sold. Williams College requires that all vendors provide the College with a certificate of insurance demonstrating adequate general liability coverage and workers’ compensation, and naming the College as additional insured.
Vendors wishing to sell at Williams College must make their request by submitting it in email to Sam Boyden, Operations Coordinator. If approved by the Operations Coordinator, vendors may sell goods and services in the Paresky Center tabling area on a schedule determined by the Operations Coordinator. Vendor setup space is limited, and vendors are limited to two sale days during a selling period. Before beginning to sell, the vendor must check in with the Operations Coordinator. Vendors unable to follow through on their reservations should notify the Operations Coordinator as soon as possible.
At the end of the sales day, or at the end of the last of the two days’ series, the vendor must present to the Operations Coordinator a check payable to Williams College or cash covering 10% of their gross sales during their vending period.
Pets are prohibited from Paresky, Goodrich, and the Log, due to the buildings partial function as food service venues. Pets are also prohibited from being left or tied up outside of the buildings, both for the safety of the pet, and also due to the need to keep these buildings approachable for all patrons, including those who are afraid of pets.
Please note, however, that administrative employees whose offices are located on the 2nd floor of Paresky are allowed to bring in their dogs – these employees must sign a statement of understanding in advance and adhere to special rules regarding bringing in and taking out their dogs. Contact Mike Bodnarik, Associate Director, for details on this exception.
Per College policies, smoking is not permitted inside the venues or within 25 feet of any of the buildings.
Any bicycles attached to a handrail will be detached and confiscated by Campus Safety and Security, per federal requirements.
It is expected that all members of the Williams community recycle appropriately. Recycling containers can be found throughout the venues. Contact the Zilkha Center or Facilities with any questions or concerns.
This policy can be found on the Jessica H. Park Mailroom & Information Center page at the following linked here. In addition please review the “Advertising and Distribution Policy” section of the Student Handbook for more details about campus-wide policies.
Postings for events that have passed, or postings that do not meet the policies set for here or in the “Advertising and Dristribution Policy” section of the Student Handbook, will be removed and discarded. The College accepts no responsibility for items that have been removed and/or discarded.
(For Paresky, Goodrich, and Greylock 2nd floor only. Please note – OIT provides support for the five classrooms/meeting rooms in Paresky, so if you have difficulties with the equipment in those rooms, follow the instructions located near the equipment for assistance.)
If you anticipate that your event will require any level of technical assistance, contact the Operations Coordinators at least 5 business days in advance of your event to discuss your audio/visual needs. The Operations Coordinators will determine whether to utilize a student A/V tech or if you will need to contract an outside A/V tech expert, depending upon the program and staff availability. Costs associated with a student A/V tech or an outside A/V tech expert are the responsibility of the person/organization/office organizing the event.
If your event or program requires adjustment to the normal lighting, please contact the Operations Coordinators at least 5 business days in advance of your event to discuss your lighting needs. The Operations Coordinator will determine whether to utilize a student A/V tech or an outside A/V tech expert, depending upon the program and staff availability. Costs associated with an outside A/V tech expert are the responsibility of the person/organization/office organizing the event.
If your event requires a special set-up in Paresky Center, Dodd Commons, Goodrich Hall, and/or Greylock Hall you must contact Programming Coordinator, Ellen Rougeau at [email protected].
All requests should be made no less than 5 business days prior to the event date. It is preferred that akk requests are made at least 10 days in advance.
The furniture provided in Paresky, Dodd Commons, and Goodrich is there to be utilized by the campus community on a regular, day-to-day basis, and is to stay in its designated areas. In the other four venues, the furniture has a standard arrangement.
Some spaces may have furniture moved or removed for special events. In some cases and with advance permission from theOffice of Student Life, campus organizers may move the furniture themselves. Or the furniture may be moved or removed at a cost. Furniture must always be reset to its regular position after an event has taken place.
Special set-ups include services offered by Facilities or outside vendors. There are costs involved with special set-ups, which are the responsibility of the person/organization/office organizing the event. Contact the Programming Coordinator, Ellen Rougeau at [email protected] to request permission to move the furniture for an event, or to inquire about costs for furniture moving and special set-ups.
Both Paresky and Greylock have two portable stages that are available for usage within the buildings, and are relatively easy for event coordinators to set up and tear down. They measure 6’ x 8’ each. Contact the Operations Coordinators at least 5 business days in advance of your program if you’d like to utilize the stages.
Goodrich has a fixed stage which is available for usage for performances, concerts, etc. For more information about these stages, contact the Operations Coordinators.
Tables/Tabling by Students, Faculty, Staff
Campus community members (students, faculty, and staff) may request to use a table in the Paresky tabling area for advertising events, offering sign-ups, or conducting fundraising activities to benefit a student organization. Tables will only be set up for those organizations that have requested space and have been approved via the online room scheduler (EMS) .
Requests to sell goods or services outside of the parameters listed in the previous paragraph must adhere to the policy entitled “Outside Vendors.”
Tabling is only allowed in Paresky.
Computers & Printing
Paresky: A few computers are available in the Paresky Reading Room. A networked printer is available for students near the Jessica Park Mailroom. The computers and printer require a Williams user id and password.
A small fax/copier machine is available in the Office of Student Life (Paresky 219) during the office’s open hours. The machine is for basic use – a quick copy of one or two pages, or a quick fax. This machine is not for larger copy jobs. Visit the Administrative Assistant or the Student Assistant at the front desk to use the fax machine.
An ATM is located on the first floor of Paresky, near the west entrance off of Park Street.
Board Games, Cards, and Lawn Games
These items are available for check-out at the Jessica Park Mailroom window during the Mailroom’s open hours. They are to be returned after usage.
Lost & Found
Items that are deemed “lost & found” in Paresky, Goodrich, Greylock, or Dodd Commons should be brought to Campus Safety in Hopkins Hall.
In Paresky, there are several areas that can accommodate certain types of rotating art installments. Art installments have also been on display in Goodrich. To inquire, contact the Associate Director at [email protected].
The fireplaces in Baxter Hall and Henze Lounge are maintained by the Operations Coordinators. The fireplaces will be turned on during the winter months during times when the Office of Student Life is open.
Goodrich Coffee Bar (Operating in Dodd Dining Hall for 2017-2018)
The Goodrich Coffee Bar is a student-managed and student-operated business operated out of Payne Hall. The Coffee Bar offers coffee drinks and other snacks for patrons’ enjoyment. The Operations Coordinator acts as supervisor & advisor for the program.